Showing posts with label document library. Show all posts
Showing posts with label document library. Show all posts

24 November, 2014

Cannot open or create word documents in SharePoint 2013 with Office 2010 and Project 2013

Thanks to RaymondRis for this great blog post –  explaining how, after loading Project 2013 this can make your SharePoint libraries default to the 2013 versions of the protocol handlers.

The fix is easy – go take a look at Ray’s blog.

27 May, 2013

Unable to view items in the document library and list after migration: SharePoint 2010

Issue: One of my clients was having a very strange behavior where he was not able to view few of the items in his SharePoint list or Library.  


Checked the permissions on the library and list level. 

User was having full control permissions.

Tried removing and re-adding them to list and site, no success.

This issue was not happening at my end as I have FARM admin rights.

Tried login on client machine in SharePoint site with my credentials and issue still exist.

Tried login on my machine in SharePoint site with client credentials and issue was not there. 

Based on the above steps performed this is clear that this is machine specific issue.

Tried various things on the client machine such as clear IE cache, Resetting to default settings, Adding the site to trusted zone. But no success.


Go to Start.
Open Run command type CMD.
This will open command prompt for you.  
Type ipconfig /flushdns and it will flush domain name server cache from you system.  

Reboot your machine and try to access SharePoint list or document library items.
It should work for you now.

I am not sure, how this resolution had resolved the problem and what it has to do with the issue. But it finally worked and we have a happy customer.

If you have any queries/questions regarding the above mentioned information then please let me know.

I would be more than happy to help you as well as resolves your issues, thank you.

Applies to: SharePoint Foundation Server 2010, SharePoint 2010.

26 December, 2012

"Upload Multiple Documents" option is missing in SharePoint 2013

Problem Description:
Assume that you access a Microsoft SharePoint Server 2013 document library through a computer that has Microsoft Office 2013 installed. When you try to upload multiple documents to the document library, the Upload Multiple Documents option is not available in SharePoint Server 2013.

Note: The Upload Multiple Documents option is deprecated in SharePoint Server 2013.

To work around this issue, do one of the following to upload documents to the SharePoint Server 2013 document library:
·         Use the Windows Explorer view
·         Use the SharePoint Server 2013 drag-and-drop functionality

For more information about how to upload, create, or delete files in a SharePoint Server 2013 library, go to the following Microsoft website:

If you have any questions/queries regarding the above mentioned information then please let me know, Thank you.

04 November, 2012

Document Library Basics in SharePoint 2013

Introduction to libraries

Create, change, or delete a column in a list or library

Create, change, or delete a view of a list or library

Enable and configure versioning for a list or library

Set a file template for a document or form library

Upload, create, or delete files in a library

Work with photos in a picture library

05 September, 2012

How to Create a New Document Library in SharePoint 2010

A library is a container for creating, organizing and managing different types of documents. It allows us to store files and Meta information about the files, so that it can be used among different team members. You can create, store and manage almost every type of file in different kinds of libraries (i.e. Word documents, spreadsheets, presentations, forms etc.)

By default a Shared Library is created when you create a site and additionally you can create as many types of libraries as you want.

1.   Select 'Site Actions', then 'View All Site Content'.

2.   Click 'Create'.

3.   The Popup will ask for Name, Description, Versioning and Template settings. Fill the fields as desired.

22 April, 2012

How to create a document library in SharePoint 2010

A Library is a list where each item in the list refers to a file that is stored in SharePoint. Libraries have all the same behaviors as lists, but because libraries contain files, they have extra features. One of these is the ability to be opened and modified through a compatible WebDAV client (e.g. Windows Explorer).
Microsoft SharePoint comes with some pre-defined list and library definitions. These include: Announcement Lists, Blogs, Contacts, Discussion Boards, Document Libraries, External Content (BCS) lists, Pages, Surveys, and Tasks.Some of these pre-defined lists have additional integration. For example, lists based on the contact content-type can be synced directly with Microsoft Outlook.

How to create a document library in SharePoint 2010
1. Open the SharePoint site on which you wants to create a document library
2. Click on site actions (left hand side-top corner)--New Document Library

1. Site actions
2. More Options (please refer the following screenshot)
 3. This will open a following window from which we can select the appropriate library as per the project requirements:
4. Enter the name of the document library 
5. Create
6. Document library will be successfully created. 

If you have any queries/questions regarding the above mentioned information then please let  me know. I would be more than happy to help you as well as resolves your issues :-)

27 July, 2011

connect to outlook is missing on sharepoint

I am using MOSS 2007 with sp2 and outlook 2007. I want to connect outlook express through Lists>option>connect to outlook but I am missing link connect to outlook option. The lists are tasks, survey, calendar. I can see the link connect to outlook on other option like documents. As far as I can see this is not an issue with the MOSS server but a client problem.

Must require:
1) Microsoft Office 2003/2007 should be installed on the machine
2) SharePoint Services Support feature should be installed in the clients Office
3) Web application should be windows based and not a form based authentication because Client integration is disabled by default when you use FBA

Additional Data/Reference:
The survey list doesn’t have “Connect to Outlook” option by design. The option is present only in the following:

 1. Calendar: Schedule projects, appointments, and milestones. View the SharePoint Server 2007 calendar next to your Outlook 2007 calendar, or overlay both calendars to see all items at once.
2. Task List Assign: project duties and track them to conclusion. Team members can see all tasks in the Outlook 2007 Tasks window, or can view tasks assigned only to them in the To-Do Bar. 
3. Document Library: Use document libraries to preview, search, and open team documents. Team members can edit documents online or offline.
4. Discussion Board: Discuss topics with team members. E-mail discussions require participants to find and sort messages, but Discussion Boards isolate messages for easy tracking.
 5. Contact List: Stay in touch with team members and important people outside the team. As one member adds contacts or edits them, the entire team gets the new information.

Troubleshooting Done:
1. Office Repair: If are any office issues then we can run the office diagnostics and check any corruptions are there or not.

2. Manually unregister and register the owssupp.dll with regsvr32 (FYI: Path:-Office 12 folder)

3. We need to track that this issue is machine specific/user specific.

4. Which kind of browser is used by that machine where the problem resides? Troubleshooting purpose: we can check the behavior in chrome/Firefox.
5. If its a problem with all the users then Central Administration is the only option by which we can fixed this issue.

6. SharePoint STSSYNCHANDLER:Connect to Outlook to synchronize lists

Multiple Resolutions:
1. Try to enable the add-on called “SharePoint Stssync Handler” in Internet Explorer go to Tools, Manage Add-Ons and look for add-ons called “SharePoint Stssync Handler” if disabled,Enable it. If enabled, disable it restart IE and re-enable it.

2. If you are using multiple office versions on the same machine then as per Microsoft recommendations-Please keep the core version only.
what is mean by core version? If you are using Office 2003 and some components of Office 2007 then office 2003 is the core version.
Remove the additional components and reair the office installation completely and restart the computer.

3. SharePoint Services Support feature should be installed on the machine. Control Panel-->Microsoft Office-->Change-->add the components

4. Enable Client Integration Option: Central Administration -> Application Management -> Authentication Providers (Under Application and Security)
In the Authentication Provider’s section, go to the particular web application and select the Membership Provider's Zone, and check that you have enabled the Enable Client Integration Option. Once this option is enabled, you will see those options for integrating with client application options on SharePoint lists.

My Resolution:
-My customer was using a custom list and he has converted a custom list into calendar view. "connect to Outlook" will never be present in the custom list.
-Created a out-of-box calendar view and transferred the items by using content & structure to the newely created calendar list.

If you have any queries/questions regarding the above mentioned information then please let me know..

I would be more than HAPPY to HELP U as well as RESOLVES UR ISSUES...

01 May, 2011

How to configure Document expiration policy

As per microsoft-An information management policy is a set of rules that govern the availability and behavior of a certain type of important content. Policy enables administrators to control and evaluate who can access information, how long to retain information, and how effectively people are complying with the policy.
                    In SharePoint Server 2010, each policy is a collection of instruction sets for one or more policy features. Each policy feature provides a specific kind of content management functionality. You can assign a policy to a content type or to a list.

Major improvements in SP2010 as compare to SP2007 are:

-We can apply expiration policy in sevral stages as Deleting draft versions,deleting previous version,deleting the record, deleting the content type,deleting the folder,deleting the list\library etc...

How to set this expiration policy:
1. To create an Information Management Policy, login as someone with administrator permissions.
2. Navigate to your document library (in my case,suppose-Shared Documents)
3.Navigate to library tab
4. Library settings
5. Information Management Policy Settings

Note: make sure what excately your requirements are as the document library are based on content types so if you apply any policy then it will be applicable for all the content types which are of similar type.

6. Based on 'Note',if you have any doubts then click on 'Change Source' and you will understand as what i am talking about.

Still thinking right ??? What does that mean ??? Don't Worry-Here we go

When you will open that configuration page then you you will see the retention schedule.  Select the libraries and folders radio button. You will receive a warning alert stating the content type retention policy will be ignored. Click ok...

7. now configuration options are available
8. add a retention stage link
9. Now set the policy period as per your requirements and click ok
10. As per the policy that we will set, the documents will be expired without any problems...

Most Important: There is one policy collection per site collection; this collection can contain any number of policies. Each policy contains any number of policy items, and each item encapsulates settings information for and points to a single policy feature. Multiple policies can contain a policy item that points to the same policy feature. Each policy feature can employ any number of policy resources to assist its operation. Each policy feature employs its own collection of policy resources; policy resources are not shared between policy features.

You can assign only one policy to a given content type or SharePoint list. However, that policy can contain any number of policy items.

If you have any confusion/queries/questions regarding the above mentioned steps then please let me know...I would be more than happy to help you as well as resolves your issues...