Backup Site collection, Subsite, List / Library - SharePoint 2013

Hello Guys, today I am going to share one of my interesting topics in SharePoint 2013. This is an important one that you have to be ‘aware of’ as it belongs to recovery model. Yes, you are absolutely right; I am talking about Backup-Restore methods in SharePoint 2013.

Microsoft SharePoint 2013 has comes up with so many enhancements and backup restore is one of them. I will try my best here to cover the backup-restore based on GUI (Graphical User Interface) and Powershell so that you will be proficient enough to work on these mentioned methods independently.

Backup Operations

Backup operations are associated with:
-Site collection
-Subsite
-List and Document Libraries

[How to take the backup of SharePoint 2013 site collection using PowerShell]

Here is the complete syntax:-

Backup-SPSite -Identity <SiteCollectionGUIDorURL> -Path <BackupFile> [-Force] [-NoSiteLock] [-UseSqlSnapshot] [-Verbose]

Backup-SPSite http://server_name/sites/site_name -Path C:\Backup\site_name.bak

[How to take the backup of SharePoint 2013 subsite /List / Library using PowerShell]

Here is the complete syntax:-
Export-SPWeb http://site –Path "site export.cmp"

[LIST / LIBRARY BACKUP]
export-spweb -identity http://URLOFYOURSITE -path \\servershare\AMOL\AMYLIST.cmp -itemurl /NAMEOFYOURLIST

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Office 365 Videos

Watch these videos to become familiar with Office 365 and how to read email, share documents, and more. Download | Watch online

Share or publish your Office 365 calendar Share or publish your calendar so others can view your appointments and meetings. Download | Watch online

OFFICE 365 FOR SMALL BUSINESS ADMIN
Create a shared mailbox You can create a shared mailbox in Office 365 so that a group of people can view and respond to email from a common mailbox. Download | Watch online
Manage passwords Learn how to manage passwords for your organization. Change password expiration and reset forgotten passwords, for yourself and others. Download | Watch online
Manage user accounts As an admin, you need to perform a variety of tasks to keep your organization running smoothly. Learn how to add users, update user information, and transfer licenses and buy new licenses. Download | Watch online
Set up your custom domain in Office 365 Set up your own domain name with Office 365 Small Business so your customers and partners can use an easy-to-remember email address to contact you. Download | Watch online

MCSA: Office 365

Earning an MCSA: Office 365 certification qualifies you for a position as a software as a service (SaaS) administrator or cloud applications administrator focused on managing Office 365 business productivity products like Exchange, SharePoint, and Lync

Managing Office 365 Identities and Requirements: Required Exam: 70-346

http://www.microsoft.com/learning/en-us/exam-70-346.aspx

Enabling Office 365 Services: Required Exam: 70-347

http://www.microsoft.com/learning/en-us/exam-70-347.aspx

Resources:

·         Visit the Office 365 product site

·         Get free training on Office programs

·         Find a practice test at MeasureUp

·         Find a practice test at Kaplan SelfTest

·         Find a practice test at Transcender

Training resources for Office 2013 and Office 365

Training resources for Office 365:

If your organization signed up for Office 365 and you need to start reading email, sharing documents, and more, see the following resources to get started with Office 365:

·         Get started with Office 365

·         Get started with the new Office

·         Install Office with Office 365

·         Use my Office desktop applications with Office 365

·         Set up and use Office 365 on your phone or tablet

·         Start using Office and Office Online

·         Start using SharePoint sites, OneDrive for Business, and Newsfeed to share documents and ideas

·         Start using Outlook Web App for email and calendars

·         Start using Lync for IM and online meetings

·         Change your account settings in Office 365 like your password or language

Office 365 Videos:

The following Office 365 videos are available:

• Welcome to Office 365
• Share Documents in Office 365
• Use email and more in Office 365
• Communicate with Lync in Office 365
• Use Office and Office Online in Office 365

For more videos, see Training courses for Office 365 for business.

Office 2013 Suite:

• Office 2013 Quick Start Guides
• Office training
• What’s new in Office 2013
• Office 15-Minute Webinar archive

Access 2013 Suite:

• Access 2013 Quick Start Guide
• What's new in Access 2013
• Access training
• Make the switch to Access 2013
• Basic tasks for an Access app
• Basic tasks for an Access 2013 desktop database

Excel 2013:

• Excel 2013 Quick Start Guide
• What's new in Excel 2013
• Excel training
• Make the switch to Excel 2013

Lync 2013:

• Quick Reference guides about Lync
• What’s new in Lync 2013
• Lync training
• Make the switch to Lync 2013

Office offline:

• Get started with Office Online in Office 365
• Use Office Online to work together in Office 365
• Anywhere-access to Office documents in Office 365
• Basic tasks in Excel Online
• Basic tasks in OneNote Online
• Basic tasks in PowerPoint Online
• Basic tasks in Word Online

OneNote 2013

• OneNote 2013 Quick Start Guide
• What's new in Microsoft OneNote 2013
• OneNote training
• Make the switch to OneNote 2013

Outlook 2013:

• Outlook 2013 Quick Start Guide
• What's new in Outlook 2013
• Outlook training
• Make the switch to Outlook 2013

PowerPoint 2013:

• PowerPoint 2013 Quick Start Guide
• What's new in PowerPoint 2013
• PowerPoint training
• Make the switch to PowerPoint 2013

Project 2013:

• Project 2013 Quick Start Guide
• What's new in Project 2013
• Make the switch to Project 2013

Publisher 2013:

• Publisher 2013 Quick Start Guide
• What's new in Publisher 2013
• Make the switch to Publisher 2013

Word 2013:

• Word 2013 Quick Start Guide
• What's new in Word 2013
• Word training
• Make the switch to Word 2013

Visio 2013:

• Visio 2013 Quick Start Guide
• What’s new in Visio
• Make the switch to Visio 2013

The URL for this file is too long for the application

One of our business owners has reported an issue “SharePoint reporting these errors when I open an Excel file, you can support me in check if not missing any site configuration.”

Error #1:

The URL for this file is too long for the application.  A temporary copy of this file will be opened on your computer.  You must save this copy as a new file. – This is the most common one where many levels of nested sub folders in a library.  If your folder paths start exceeding 120 characters by themselves, it's time to reorganize your content folders.

Error #2:

The specified file or folder name is too long. The URL path for all files and folders must be 260 characters or less (and no more than 128 characters for any single file or folder name in the URL). Please type a shorter file or folder name.

Troubleshoot issues with Windows SharePoint Services.

Error #3:

The URL for this file is too long for the application.  A temporary copy of this file will be opened on your computer.  You must save this copy as a new file

I think this is an old (in fact very old) / generic error message which come while editing the office documents. Let’s try to understand a little background behind this issue!

What’s the cause behind this issue?

Here is the reference: http://support.microsoft.com/kb/894630

What the above article saying?

This behavior occurs if the number of characters in the URL exceeds the maximum number of characters that is supported for URLs in SharePoint Server 2007 / 2010, in SharePoint Portal Server 2003, and in Windows SharePoint Services.

To determine the length of a URL, SharePoint Server 2007, SharePoint Portal Server 2003, and Windows SharePoint Services convert the string in the URL to Universal Character Set (UCS) Transformation Format 16 (UTF-16) format, and then count the number of 16-bit characters in the string. A URL that contains more than 260 characters is not supported.

Additionally, a URL that contains one or more of the following components is not supported:

1.    A folder name that has more than 256 UCS-2 characters

2.    A file name that has more than 128 characters

More details on “Understanding URL and path lengths”, “URL path and restrictions”, “Resolving URL length problems”:

http://technet.microsoft.com/en-us/library/ff919564(v=office.14).aspx

Resolution:

Make sure that the names of folders and of files do not exceed the maximum lengths that are supported for URLs in SharePoint Server 2007, in SharePoint Portal Server 2003, and in Windows SharePoint Services.

Workaround:

Reduce the SharePoint URL’s, How to do this? – Here is the reference:

https://portal.slac.stanford.edu/sites/inc_public/pages/how-to-shorten-url.aspx

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Note:

If you find a different solution, please report it as a comment to this post. Be sure to double-verify it: undo your solution and verify that the problem comes back, then redo it and verify that the problem goes away.

Reference:

http://sharepointknowledgebase.blogspot.com/2013/02/url-path-length-restrictions-sharepoint.html

Product applies to:

·         SharePoint 2010

·         SharePoint 2013

Remove quick launch in SharePoint 2013

I think this is the most common request for end users in which they want to remove the quick launch from the site in SharePoint 2013!

Note:

If you find a different solution, please report it as a comment to this post. Be sure to double-verify it: undo your solution and verify that the problem comes back, then redo it and verify that the problem goes away.

So thought of sharing this article with all of you so that everybody can get the benefit of the same:

Here is the script that you are looking for!

/* Hide quick launch bar */

#sideNavBox {

display: none;

}

/* Hide quick launch bar */

#contentBox {

margin-left:20px !important;

}

If you don’t want to go for code approach then here are some other ways!

To enable or disable Quick Launch through the user interface

1.    Click Site Actions, and then click Site Settings.

2.    Under Look and Feel, click Tree view.

3.    To display the control, select the Enable Quick Launch check box. Or, to hide Quick Launch, clear the check box.

To enable or disable Quick Launch using SharePoint Designer

1.    Open the website in SharePoint Designer 2010.

2.    On the site settings page, under Settings

3.    Select the Display Quick Launch check box to enable the menu.

4.    To hide the menu -> clear the check box

5.    Click File, and then click Save to save the change.

If you have any queries/questions then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Open Videos in a new window/tab - SharePoint 2013

New digital asset content types, Thumbnail–centric views, Image previews, Automatic metadata extraction for image files, Podcasting support through RSS – You must be wondering what’s this? J Quite obvious! These are all the features of asset library which is there in SharePoint 2013.

Note:

If you find a different solution, please report it as a comment to this post. Be sure to double-verify it: undo your solution and verify that the problem comes back, then redo it and verify that the problem goes away.

Asset Library: Additional functionality to support the storage and organization of rich media, such as images, videos, or audio files.

Every time I tried opening the video files, they opened in the same window which I don’t want, there has to be a separate window in which I can open & view these video files!

How to do this? – Thank you for reading this article as this will give you the exact guidelines to achieve this!

There are two ways to achieve this end result:

1.    Out of box way | Default functionality

2.    Programming way

Out of box way:

1.    Open your asset library

2.    Change the view options

3.    Switch to “All Assets” view

4.    Right click on the Video file

5.    Open in a new window

Programming way:

Two references which are pretty awesome and useful too!

http://365.webbrewers.com/blog/Lists/Posts/Post.aspx?ID=9

http://www.eliostruyf.com/adding-a-custom-action-to-a-callout-in-sharepoint-2013/

http://junestime.wordpress.com/2013/02/26/javascript-open-links-in-new-windowtab-in-sharepoint-2010/

I hope the above information will be helpful for all of you! In case of any queries/questions then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Product applies to:

SharePoint 2013

References: 

http://technet.microsoft.com/en-us/library/ee414275(v=office.15).aspx

Maximum upload size in SharePoint 2013

As the SharePoint can be use one of best repository tool in today’s market, we uploads so many files to SharePoint document library on regular basis and face some generic error message also “you have cross the upload limit which has been configured by web administrator” & so many others!

Today’s article is based on this “maximum upload” information and what’s under the hood? Where is this setting coming from?

Here is the information that you are looking for!

The maximum file upload size is a web application setting that specifies the maximum size of a file that a user can upload to the server. You configure the maximum file upload size for every web application by using Central Administration to specify the size of files that will be uploaded to asset libraries.

By default, the maximum video file upload size is 250 MB. You can increase the video file upload size to 2 GB.

How to change this in CA?

1.    Central Administration

2.    Application management

3.    Manage web applications

4.    Select the correct web application in which you wanna do the changes

5.    General settings (from the ribbon)

6.    You will see the section named as “Maximum upload size”

7.    Change the value as per the requirement and click OK.

8.    That’s it & you are done!

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.