10 February, 2011

Create a Custom View for Survey List

In SharePoint, custom views are used to display the items in a list/libraries with custom look and feel.Therefore you have to choose a view format like Standard View, Calendar View, Datasheet View or Gantt View and accordingly you can customize the display style by choosing Filter condition, Sort method, Group By condition etc. SharePoint allows us to create custom views for the list and libraries. But for the Survey type list, SharePoint documentation doesn't mention anything about creating a custom view. Below mentioned steps are can be adapted to create a custom view for Survey List.

-Open a SharePoint Site......Open the Survey List. 

-Find the ListID from the URL like


-Now change the URL in the browser as


-Then choose a view format for the survey list.

-Type a custom View Name.

-In the same page open the style tab, choose a style for this view e.g Basic Table 

-Then press OK to create the view.

-Custom view has been successfully created for your survey, Thanks..

If you have any queries/questions regarding the above mentioned info then please let me know, Thanks..

06 February, 2011

The List cannot be displayed in Datasheet view

SharePoint Lists are very useful in so many ways as it has the functionality of copy and paste.

We can use the SharePoint List in 2 ways:
1. Graphical User Interface (GUI)/ Standard View
2. Excel Spread sheet view /Datasheet View

Excel Spread sheet view is very powerful as we can easily transfer the data from your machine to SharePoint list by simply using copy and paste.

When we tried to switch from standard view to datasheet view then most of the users face the following error message:

The List cannot be displayed in Datasheet view for one or more of the following reasons:
-A datasheet component compatible with windows SharePoint services is not installed.
-Your Web browser does not support ActiveX controls
-Support for ActiveX controls is disabled.

Note: I have seen that most of the users face this kind of issue if they are using Internet Explorer 6.0 (IE 6). 

Please follow the below mentioned steps to resolve the issue:

Resolution Steps:

1. Windows SharePoint Service Support options for Microsoft Office should be installed (applicable for Office 2003 as well as for Office 2007)

How to enable this option:
A.   Start-Control Panel-Add or Remove Programs-click on Microsoft Office and then Change
B.   Add/Remove Features
C.   Expand the Office Tools category.
D.  Next verify that you have both the Microsoft Office Access Web Datasheet Component and the Windows SharePoint Services Support component installed.
E.   If these components are not installed choose to run them from your computer and then click the Continue button and go through the installation process. You may need your Office 2007 install media.

2. Next you want to verify that you can run ActiveX controls in Internet Explorer. To do this open IE and go to the Tools menu > Internet options

3. Next click on the Security tab and for your Trusted sites click (choose Internet if you do not add your SharePoint sites to your Trusted Sites) on the Custom level button

4. Verify that you can use previously unused ActiveX controls.

5. Verify that you can download signed ActiveX controls and that you can run ActiveX controls and plug-ins.

6. The next setting is –> select "Enable" for Script ActiveX controls marked safe for scripting.

7. Adjust these settings accordingly and then click OK twice to return to Internet Explorer.

8. You may need to close Internet Explorer and re-open the program before your new settings take hold and become active.

If you have any queries/questions regarding the above mentioned information then please let me know, Thank you.