How to organize files in SharePoint

The following are some of the ways that you can view and manage files in the same library:

• Add columns to help your group to identify the data that is most important and to view the data in different ways, you can add columns (column: X named selection of data in a list, library, or content type, such as Title or Due Date. Columns are displayed horizantally in most views and are displayed as fields in forms.) to your library. Columns appear at the top of the library page as headings, such as department name or due date. You can use the column headings to sort and filter the files in a library.

• Create views: (view: A set of columns on a Web page that displays items in a list or document library. The view can display sorted or filtered items, a selection of columns, or a custom layout.) if the people in your group frequently need to see the data in a certain way. In views, columns are used to sort, group, filter, and display the data.

• Create folders for many files that can be grouped in a particular way, folders are an option. Folders can help people to scan and manage files in a familiar way. Windows SharePoint Services 3.0 provides a tree view that people can use to navigate sites and folders, similar to the way that they work with folders on a hard disk.

• Set up multiple templates if multiple content types are set up in a library, you can create different types of default templates — such as sales contracts, marketing presentations, and budget worksheets — within the same library. Content types add flexibility and consistency across multiple libraries.

Please let me know in case of any queries/questions, Thank you.

How to assign a User-specific voice policy?

How to assign a User-specific voice policy?

Hello Guys,

Many times we have to create multiple voice policies for different purpose. After creating voice policies we have assign the same to specific user, as per requirements.

This article will help to assign the voice policies to specific user. You need to assign either a global voice policy or per-user voice policy to all user accounts that are enabled for Enterprise Voice. User accounts can use the global voice policy by default when you do not assign an existing voice policy that you created for specific users or groups of users.

Assign a user-specific voice policy:

1. from a user account that is assigned to the CsUserAdministrator role or the CsAdministrator role, log on to any computer in your internal deployment.

2. Start Lync Management Shell: Click Start, click All Programs, click MS Lync 2010, and then click Lync Management Shell.

3. To assign an existing voice policy you created for specific users or groups of users, run the following at the command prompt:

Grant-CsVoicePolicy-Identity <UserIdParameter>-PolicyName<String>

For example: Grant-CsDialPlan -Identity "Balu Ilag" -PolicyNameVoicePolicyIndia

In this example, the user with the display name Balu Ilag is assigned the voice policy with the name VoicePolicyIndia.

Thank you.

Failed to start the User Profile Synchronization service

The User Profile service application stores information about users in a central location. Social computing features use this information to facilitate productive interactions which enable users to collaborate efficiently. In order to provision My Sites, enable social computing features such as social tagging and newsfeeds, and create and distribute profiles across multiple sites and farms, you must enable the User Profile service application.

In the 'Central Administration--Services on the Server page, the User Profile Synchronization Service is in 'Stopped' state. 

Also when you check the ULS log after the entry ILM configuration: Configuring Registry keys, you can see several entries similar to the next:  

"Unable to load Assembly for LCID"

In the Synchronization DB on the SQL server, the User account assigned to the "User Profile Synchronization Service" was not mapped to the login account as 'dbo' in the 'User' and 'Default schema' columns.

Resolution:

1.   Open the Microsoft SQL Server Management Studio from Start - All Programs menu

2.   Under Security, expand logins and select the user account assigned to the user profile synchronization service.

3.   Right click Properties > User mapping > on the right panel, scroll down until you find the User Profile Service Application synchronization DB.

4.   Make sure that it is checked and change the value for the 'User' and 'Default schema' columns to 'dbo.

If you get an error while performing the previous operations, then you should make the changes in the Synchronization DB. Expand the Synchronization DB node > Security > Roles > Database roles and select the 'FIM_SynchronizationService', 'persistencesUsers' and 'state_persistence_users' values.

Delete the FIM certificates and restart the user profile synchronization Service.

Please let me know in case of any further queries/questions. I would be more than happy to help you as well as resolves your issues, Thank you.

contacts management template sharepoint 2007

Guys-Today we came across one issue wherein the user was using the contacts management template for his site. Normally the Members in the contact management web part are not displayed. We need to search with their first or last name to get all the details of the user.

The Contacts Management application template for Microsoft Windows SharePoint Services 3.0 helps teams manage contact information that needs to be shared among team members.

The application template allows teams to enter contact information through a Web-based interface or through Microsoft Office Outlook 2007. When used in conjunction with Office Outlook 2007, team members can 'subscribe' to receive updated contract information whenever other users make changes to a contact.

We found by default the web part returns all names beginning with the letter R.

After researching we found that this issue can be fixed by modifying the results.aspx page.

You need to open the site using Sharepoint Designer (SPD2007)http://Mysharepointsite/contacts/Results.aspx

The list of contacts is provided by a data view web part which contains the following line:

<ParameterBinding Name="SearchQS" Location="QueryString(Search)" DefaultValue="r"/>

Remove the letter ‘r’ and refresh your page, now no contacts will show up by default.

If you have any queries/questions regarding the above mentioned information then please let me know. Thank you.

SharePoint 2013

SharePoint 2013 Preview sites provide secure environments that administrators can configure to provide personalized access to documents and other information.

Download SharePoint Foundation 2013:

http://www.microsoft.com/en-us/download/details.aspx?id=30345

The current model is actually quite good. It helps make the development and deployment process much easier, as the entire solution can be packaged within a solution file. The solution can be upgraded quite easily, and sandboxed solutions are a great way to pilot new code or deliver unique experiences in a multi-tenant environment, like Office 365.

Microsoft has already published a very detailed documentation on this and here are those which can be useful for your reference:

Downloadable content for SharePoint 2013

http://technet.microsoft.com/en-us/library/cc262788(v=office.15)

Video demos and training for SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc262880(v=office.15)

Technical diagrams for SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc263199(v=office.15)

Explore SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc261970(v=office.15)

Plan for SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc261834(v=office.15)

Develop for SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc262356(v=office.15)

Install and configure SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc262957(v=office.15)

Use SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/fp123457(v=office.15)

Troubleshooting SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/gg609831(v=office.15)

Technical reference for SharePoint 2013 Preview

http://technet.microsoft.com/en-us/library/cc262798(v=office.15)

Scenarios and solutions for the real world in SharePoint Server 2013 Preview

http://technet.microsoft.com/en-us/library/ff872147(v=office.15)

The list or library contains a large number of items. Learn about managing a large list or library and ensuring that items display quickly.

Today we have received one incident ticket in which the user was facing the below mentioned error message:

The list or library contains a large number of items. Learn about managing a large list or library and ensuring that items display quickly.

Hmm…Pretty much enough to understand that the library or list consist of so many items and now it’s affecting the performance. If you wanna see the performance criteria which have been defined by Microsoft then please refer this link:

http://office.microsoft.com/en-us/windows-sharepoint-services-help/manage-lists-and-libraries-with-many-items-HA010173667.aspx

Microsoft has given a very detailed description regarding the performance criteria:

Once you’ve exceeded the 2000 item limit, you may see this message on the list settings page (red exclamation point):

The list or library contains a large number of items.

Please keep one more msdn article handy with you to make the clear understanding of this point: http://blogs.msdn.com/b/ecm/archive/2010/04/05/it-looks-like-you-re-building-a-large-library-would-you-like-help.aspx

If you still has any queries/questions then please let me know. I would be more than happy to discuss the problem and helps you to resolves your issues as soon as possible. Thank you.

Site Templates in SharePoint 2010

Hello Guys-Hope all are doing well J

Today’s article is not based on troubleshooting but specifically on informative purpose. We all know what the importance of site template is and how we can use it while creating any site collection or a subsite.

Just a brief about site template in SharePoint 2007:

If you guys wanna know about the number of templates available in SP2007 then please refer the following link as Microsoft has already done a fabulous job by publishing this incredible article: http://office.microsoft.com/en-us/sharepoint-server-help/default-site-templates-HA010174491.aspx

Let’s view some details about templates which are available in SharePoint 2010:

Really hats off to Microsoft product team as they have done tremendous job by making a drastic enhancement in this new version i.e. SP2010, if you wanna take a preview of the number of available site templates in SharePoint 2010 then please refer the following article: http://office.microsoft.com/en-us/sharepoint-server-help/a-preview-of-the-sharepoint-server-2010-site-templates-HA101907564.aspx

How can we forget fabulous 40/Fab40/fantastic40 templates?

If you wanna download the 40 application templates for SharePoint 2007 then please use the following link: http://www.microsoft.com/en-us/download/details.aspx?id=12088

Can we get same set of templates in SharePoint 2010?

Important note about the application templates and SharePoint 2010 Products

Microsoft is not releasing new versions of these templates for SharePoint 2010 Products. Also, .stp files are deprecated and can't be used to create new sites when you upgrade to SharePoint Server 2010 or SharePoint Foundation 2010.

SharePoint 2010 Products: Upgrade and the Fabulous 40 Application Templates.

But some templates are still available for download and you can use the following links for downloading:

http://sp2010teamplates.codeplex.com/

http://www.techsolutions.net/SharePointSolutions.aspx

Before concluding this article, I would like to say thanks to Sharee’s Blog for sharing this valuable article: SharePoint 2010 Template Codes

Please let me know in case of any queries/questions so that we can discuss the same and point out the correct resolution. Thank you.