Export To Spreadsheet not showing response columns from Survey:MOSS 2007

Survey list has so many limitations and this list is very unique from all lists which are present in sharepoint.

I have handled so many issues regarding survey from last few weeks. From all of them, i have noticed one which is very unqiue and need some tweaks to get your issue resolved.

When we used "export to spreadsheet" option for survey then we dont get all the columns data  and shows only time stamp and items field.

End user opened a ticket for this and it took some time to resolve this issue as it was new for me also.

Please refer the following steps regarding the same:

1. Open the survey list

2. Edit Page

3. Modify shared webpart

4. Edit the current view

5. Select the appropriate view in which you wants to make the changes

6. Copy the View GUID ID from the URL and paste in a note pad https://sharepoint2007/sites/AHRC/Comp%20Survey%20Report/_layouts/viewedit.aspx?List=%7B415A8DFB%2D0FFF%2D4412%2D925D%2DC4191DDF4127%7D&View=%7B02550769%2DEBF3%2D45F8%2D987C%2DE19F51CC06DB%7D&Source=https%3A%2F%2Ftestl%2Ewsstools%2Econsumer%2Esharepointgroup%2Enet%2Fsites%2FAHRC%2FComp%2520Survey%2520Report%2Fdefault%2Easpx%3FPageView%3DShared

7. Edit the GUID to eliminate few characters , notice the change carefully: %7B02550769%2DEBF3%2D45F8%2D987C%2DE19F51CC06DB%7D&  becomes “02550769- EBF3- 45F8-987C-E19F51CC06DB”

8. Select the number of columns as per your requirements and click OK

9. Click on Actions-Export to spreadsheet. Now as you mentioned in the screenshot below there is a view ID in connection properties-Replace the View GUID with the one copied above and click OK.

10. It will give you the correct spreadsheet.

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you

Exploring The New Internet Explorer 9

The improvements to Internet Explorer are as much about what you don't see as what you do see. Internet Explorer 9 has a streamlined design, fewer dialog boxes to click through, more intuitive navigation, and many new features that speed up your web browsing experience. Features like Pinned Sites let you pin your favorite website directly to the taskbar for one-click access. Other features, like hardware acceleration, deliver an all-around faster browsing experience. With Internet Explorer 9, websites perform and feel more like the programs you use every day on your PC.

I have just installed Internet Explorer 9, which is now available for download. First think that i noticed is that it’s a faster browser than Internet Explorer 8. Pages seem to load faster, and IE itself is lighter on its feet and more agile. The second thing is that Microsoft made major changes to the look of IE and moved major components around. The Favorites Center is now on the right side and pop-up blocker notifications display from the bottom of the application window. The IE icon on the taskbar has a large E symbol, and the letter is a lighter shade of blue.

Here's what's new:

-Streamlined design

-Pinned Sites:
Pinning a site is simple: click the icon to the left of the web address in the address bar (or the website icon on the New Tab page) and drag it to the taskbar—the website's icon will stay there until you remove it. When you click the icon later, the website will open in Internet Explorer.

-Download Manager:
Download Manager is a powerful new feature that keeps a running list of the files you download from the Internet and notifies you when a file could be malicious. It also lets you pause and restart a download—if you have a slow internet connection—and shows you where to find downloaded files on your computer. You can clear the list at any time.

-Enhanced tabs:
Tabbed browsing allows you to move easily between multiple open webpages in a single window, but there might be times when you want to look at two tabbed pages at the same time. Tear-off tabs allow you to drag a tab out of Internet Explorer to open the tab's webpage in a new window, and Snap it for side-by-side viewing.

-New Tab pageThe redesigned New Tab page displays the sites you visit most often and color codes them for quick navigation. A site indicator bar also shows how often you visit each site, and you can remove or hide the displayed sites anytime you like.

-Hardware accelerationTo speed up performance, Internet Explorer uses the power of your computer's graphics processor, also known as a GPU, to handle graphics-heavy tasks like video streaming or online gaming. By tapping into the GPU, Internet Explorer delivers a faster and more immersive web experience.

-Tracking ProtectionSome content on websites can be used to track your activity as you browse the web. Tracking Protection allows you to limit the browser's communication with certain websites—determined by a Tracking Protection List—to help keep your information private. Anyone can create Tracking Protection Lists, and there should be many to choose from in the near future.

Download the IE 9 Release candidate and try it out for yourself at:

http://windows.microsoft.com/en-US/internet-explorer/products/ie-9/home?WT.mc_id=MSCOM_DLC_US_PT_113LMUS004274

Internet Explorer 9 final to be released in two weeks:
Microsoft released the Internet Explorer 9 Release Candidate on February 10, and according to some sources, the company is going to release the final version of the browser during a conference that is going to take place on March 14 in Texas.
The information confirms what we already knew: Microsoft said that there will only be one Release Candidate version, and the date of March 14 fits the six weeks release cycle that Internet Explorer used until now.

Microsoft said that the Release Candidate version is going to automatically be updated to the final version, so a direct download should be available starting with March 14.

Report contains no data

SharePoint Server provides the ability to audit the usage of your SharePoint environment. The SharePoint Server auditing capabilities allow you to track all activities that occur within the environment. The site collection administrator has the ability to set auditing requirements within the environment that determine the types of actions that should be tracked. Reports are then available that can be used to review the logged events.

Yesterday, one of my users reported me the following error message for the site collection on which he was working:

Report contains no data

As we know, only site collection administrator works/can view the audit log reports so my user clicked on the report and got the above mentioned error message.

What you have to do in this situation:

1)   Open the site on which you are working

2)   Site actions

3)   Site settings

4)   Site collection administration

5)   Site collection audit log settings

6)   Select the columns as per your requirements 

The following list of events can be audited:

1)   Opening, Downloading and viewing of content.

2)   Editing Content

3)   Checking in and out.

4)   Moving and copying content.

5)   Deleting and restoring.

6)   Editing Content Types and Columns

7)   Searches performed by users.

8)   Changes to security settings.

Note: Make sure you do some activity in order to get the reports because you have implemented the audit logs by checking all the appropriate audit events. 

Once auditing has been enabled and the site has been in use for a while. Different reports can be pulled from the log. If no data has been recorded in the log, then the reports will simply not open.

After doing the above mentioned steps, your issue will be resolved..

In case of any queries/questions regarding the above mentioned information then please let me know, Thanks…

A usage report is not available for this site. Usage processing may be disabled on this server or the usage data for this site has not been processed yet.

When you try to view the Site Usage Report page, you may see the following message:
A usage report is not available for this site. Usage processing may be disabled on this server or the usage data for this site has not been processed yet.


Logging and usage processing must be turned on, and users must have visited a page on your site before any data can appear on the Site Usage Report page. Contact your site administrator to verify that logging and usage processing are turned on in Windows SharePoint Services 3.0. Also, if the site is new (created today) or has not been used before today, no data will appear until the usage log processing is completed (usually within 24 hours). Furthermore, if there has been no activity on the site for the past 31 days, you will see the "no data" message.
How to Enable Windows SharePoint Services usage logging:

Enable Windows SharePoint Services usage logging for the farm hosting the Web application containing the SSP. Please refer the following steps to enable usage logging for the farm:

-On the Central Administration home page, click Operations. 

-On the Operations page, in the Logging and Reporting section, click Usage analysis processing. 

-On the Usage Analysis Processing page, in the Logging Settings section, select Enable logging. 

-Type a log file location and number of log files to create. 

-In the Processing Settings section, select Enable usage analysis processing, and then select a time to run usage processing. 

-Click OK.

Enable portal usage reporting:

After Windows SharePoint Services usage logging is enabled in the server farm, SSP administrators must enable the portal usage reporting service. SSP administrators can control the complexity of usage analysis processing, and select whether or not reporting is enabled for search queries. 

Please refer the following steps to enable portal usage reporting:

-On Central Administration home page, click the Shared Service Provider listed under Shared Services Administration in the Quick Launch bar. 
-On the SSP home page, in the Portal Usage Reporting section, click Usage reporting. 
-On the Configure Advanced Usage Analysis Processing page, in the Processing Settings section, click Enable advanced usage analysis processing. 
-In the Search Query Logging section, select Enable search query logging. 
-Click OK.

Note: If advanced usage analysis processing is not selected, usage reporting statistics will be minimal.

Reset Internet Information Server:


-Go to the Start Button and click Run 
-Type IISReset and click OK.

Activate portal usage reporting

After portal usage reporting is enabled for the SSP, site collection administrators must activate the reporting feature. Until the reporting feature is activated on a site collection, usage reports are not available. 

Please refer the following steps to activate the reporting feature:

-On the Site Actions menu, click Site Settings. 
-On the Site Settings page, in the Site Collection Administration section, click Site collection features. 
-On the Site Collection Features page, click the Activate button for the Reporting feature.

If you have any queries/questions regarding the above mentioned information then please let me know, Thanks...

Your changes could not be saved because this SharePoint Web site has exceeded the storage quota limit. You must save your work to another location. Contact your administrator to change the quota limits for the Web site.

User trying to save file in shared documents on personal site. It’s telling user “ Your changes could not be saved because this SharePoint Web site has exceeded the storage quota limit.

A quota specifies storage limit values for the maximum amount of data that can be stored in a site collection. Quotas also specify the storage size that, when reached, triggers an e-mail alert to the site collection administrator. Quota templates apply these settings to any site collection in a SharePoint farm.

To Track Quotas:
-Site administrators can go to Site Actions -Site Settings and click "Storage space allocation" to review space usage.
-Here they can display lists of libraries, documents, lists and Recycle Bin contents.
-These lists are by default sorted on size, descending. They can be resorted on Date Modified or Size

Resolution:
Server administrators are able to set limits on the amount of storage space that sites can use on the server. Contact your server administrator to request that the storage quota for the Web site be increased.

Exact Steps:
1. Go to your Central Administration a Application
2. On the Application Management page, in the SharePoint Site Management section, click Quota Templates.

I have also seen that user faced this kind of error message usually for their mysites because Personal site’s Limit site storage is set to 100M by default.

If you have any queries/questions regarding the above mentioned information then please let me know...I would be more than happy to help you as well as resolves your issues, Thanks..

Opening PDFs in SharePoint 2010

As i am working in SharePoint support(administration), i faced so many issues on day-2-day basis. yesterday i had faced one issue which belongs to opening of pdf files.


User Requirement/Issue Description: I have a document library with a PDF file. Whenever I click on the PDF file, I am prompted to save the file. I do not get the option of opening the file, I am forced to save it. What I want is for the PDF file to open, either in the browser or in a separate Adobe Reader window, depending on the Adobe Reader settings. 


Please refer the following steps to resolve this issue:


1. Open the central administration
2. Click Manage Web Applications
3. Click on the web app you want to change, and go to ‘General Settings’
4. Scroll down and reach the section called as ‘Browser File Handling’
5. Change the radio box from Strict to Permissive.
6. Click OK.
7. Settings has been successfully configured :-)


Go to the sharepoint document library and try to open the PDF documents & check the results !!


If you have any queries/questions regarding the above mentioned information then please let me know, Thanks..

Creating a New Document Template

Many users already know that we can create a new Word document from within a document library. However, Microsoft Office SharePoint Server (MOSS) 2007 takes this one step ahead by giving you the option to create any type of document you want within the same document library. You could do this in previous versions, but it was difficult to implement and was not an out-of-the-box solution — and it generally resulted in a separate document library for each document type. With MOSS 2007, this feature is now part of the application and is reasonably easy to implement at both the site and document library level.

One of the most powerful new features in SharePoint 2007 are content types. One of the benefits of having content types is that we now can have multiple document templates in one single document library. Each content type can have a document template.

Here are the steps to implement this:

1. Create a Document Library

2. Within the site that contains that Document Library, go to Site Actions > Site Settings

3. Under the Galleries section, click on Site Content Types

4. Click the Create link at the top of the list.

5. Give your Content Type a name and description.

6. Under Parent Content Type choose “Select parent content type from: Document Content Types” and “Parent Content Type: Document”

7. If this is the first time you’re creating a new Content Type, then you should choose to place it in a “New Group” and give it a meaningful name.

8. After creating the Content Type, you have the option of customizing some of the settings. Click on ‘Advanced Settings.’

9. Choose to upload a New Document Template.

10. Keep the default settings and press OK.

Now we’ll have to go back to the Document Library that we had created earlier. Within that Document Library:

11. Click on Settings > Document Library Settings

12. Under the General Settings Section, click on ‘Advanced Settings’

13. change ‘Allow management of content types’ from NO to YES. Keep the other settings as it is, and click OK.

14. Under the Content Types Section, click ‘Add from existing site content types’

15. Now you’ll have the option of choosing the from the menus, the Content Type Group and Content Type that was created earlier.

16. Go back to the Document Library, click the arrow next to the ‘New’ button and you should now have a new Document Template to choose from...

If you have any queries/questions regarding the above mentioned info then please let me know, Thanks...

Your personal site cannot be created because Self-Service Site Creation is not enabled. Contact your site administrator for more information.

I have installed MOSS 2007 enterprise in a simple-server farm mode using a SQL 2005 backend.

It appears I have everything else working except the My Site functionality.

When I click on My Site, I get:

Your personal site cannot be created because Self-Service Site Creation is not enabled. Contact your site administrator for more information.

So then I enable Self-Service Site Creation for the web app that is hosting the My Site service and try again. This time I receive:

There has been an error creating the personal site. Contact your site administrator for more information.

After doing some troubleshooting, i came to know about the exact resolution.

Please refer the following steps regarding the same:

Resolution:

Just follow the below steps to add "Personal" path as "Managed Path".

1. Go to "Central admin"

2. Select "Application Management" and select the specific "Web Application".

3. Type the 'MySite Host' URL. (I have created new site collection for MySite. So, I have added 'sites/mysite/personal').

4. Click OK.
Thats it...

You cannot use SharePoint. Your System Administrator has turned off this feature.

Hello Everybody,

Recently i was unable to open the attachments from outlook, not all but the attachments which was from sharepoint communications i.e. autogenerated emails from Alerts.

OR you will face this issue:

Any Task list | Actions toolbar item | Connect to Outlook
Receive an alert (from task, list, calendar, file, etc) in Outlook and try to open it.

Error Message: You cannot use SharePoint. Your System Administrator has turned off this feature.

Resolution:

I made the following changes in Registry Key and able to make it work. Now i can open all the attachments without any issues.

1.On the command-line and run REGEDIT

2.Go to

HKEY_CURRENT_USER/Software/Microsoft/Office/14.0/Outlook/Options/wss

3.Double-click on the disable and change it to 0 from 1 and click ok.

4. Restart outlook and check the results

It will work as expected, Thanks

If you have any queries/questions regarding the above mentioned information then please let me know, Thanks

How to create a survey in sharepoint 2010

Please refer the following steps regarding the survey creation.

-Click the Site Actions menu and select the Create option. The Create page will open

-Under Tracking, click Survey.

-Enter the name for the Survey as per your requirements

-Keep the default options as it is (eg. click Yes to display the survey in the quick launch)

-Select the proper options in the survey options.

-Next, Select the question type and settings and click Next Question

-When you’ve entered all questions, click Finish.
if you wants to make any modifications in the created survey then please follow these steps:

-open the survey list that we have just created

-Settings

-Survey Settings

you will see everything listed out here regarding the survey columns,survey permissions,advanced settings for the survey etc...

If you face any issues regarding the above mentioned steps then please let me know... I would be more than happy to help you as well as resolves your issues, Thanks

Create a Custom View for Survey List

In SharePoint, custom views are used to display the items in a list/libraries with custom look and feel.Therefore you have to choose a view format like Standard View, Calendar View, Datasheet View or Gantt View and accordingly you can customize the display style by choosing Filter condition, Sort method, Group By condition etc. SharePoint allows us to create custom views for the list and libraries. But for the Survey type list, SharePoint documentation doesn't mention anything about creating a custom view. Below mentioned steps are can be adapted to create a custom view for Survey List.


-Open a SharePoint Site......Open the Survey List. 


-Find the ListID from the URL like


List=%7BF2141E9F%2D8EA2%2D42EE%2DA965%2D52F1D7362066%7D


-Now change the URL in the browser as


http://SiteName:PortNo/_layouts/ViewType.aspx?List=%7BF2141E9F%2D8EA2%2D42EE%2DA965%2D52F1D7362066%7D


-Then choose a view format for the survey list.


-Type a custom View Name.


-In the same page open the style tab, choose a style for this view e.g Basic Table 


-Then press OK to create the view.


-Custom view has been successfully created for your survey, Thanks..


If you have any queries/questions regarding the above mentioned info then please let me know, Thanks..

The List cannot be displayed in Datasheet view

SharePoint Lists are very useful in so many ways as it has the functionality of copy and paste.

We can use the SharePoint List in 2 ways:

1. Graphical User Interface (GUI)/ Standard View

2. Excel Spread sheet view /Datasheet View

Excel Spread sheet view is very powerful as we can easily transfer the data from your machine to SharePoint list by simply using copy and paste.

When we tried to switch from standard view to datasheet view then most of the users face the following error message:

The List cannot be displayed in Datasheet view for one or more of the following reasons:

-A datasheet component compatible with windows SharePoint services is not installed.

-Your Web browser does not support ActiveX controls

-Support for ActiveX controls is disabled.

Note: I have seen that most of the users face this kind of issue if they are using Internet Explorer 6.0 (IE 6). 

Please follow the below mentioned steps to resolve the issue:

Resolution Steps:

1. Windows SharePoint Service Support options for Microsoft Office should be installed (applicable for Office 2003 as well as for Office 2007)

How to enable this option:

A.   Start-Control Panel-Add or Remove Programs-click on Microsoft Office and then Change

B.   Add/Remove Features

C.   Expand the Office Tools category.

D.  Next verify that you have both the Microsoft Office Access Web Datasheet Component and the Windows SharePoint Services Support component installed.

E.   If these components are not installed choose to run them from your computer and then click the Continue button and go through the installation process. You may need your Office 2007 install media.

2. Next you want to verify that you can run ActiveX controls in Internet Explorer. To do this open IE and go to the Tools menu > Internet options

3. Next click on the Security tab and for your Trusted sites click (choose Internet if you do not add your SharePoint sites to your Trusted Sites) on the Custom level button

4. Verify that you can use previously unused ActiveX controls.

5. Verify that you can download signed ActiveX controls and that you can run ActiveX controls and plug-ins.

6. The next setting is –> select "Enable" for Script ActiveX controls marked safe for scripting.

7. Adjust these settings accordingly and then click OK twice to return to Internet Explorer.

8. You may need to close Internet Explorer and re-open the program before your new settings take hold and become active.

If you have any queries/questions regarding the above mentioned information then please let me know, Thank you.

The formula contains a syntax error or is not supported. Troubleshoot issues with windows SharePoint services.

Hello Everybody,

This is regarding the above mentioned error message. Working on SharePoint from last few years, i had seen customers used the date functions on regular basis inside their SharePoint list and libraries.

Depending the same, i worked on similar case which was weird in the start but finally the issue has been  resolved with some perfect break-fix.

Let me describe the issue first:

-User had created one custom list.

-Created three columns: two were custom and one is calculated.
    Custom Columns:  Date1 and Date2 with content type Date and Time.
    Calculated Column:CalcDate with content type calculated.

-User wanted to use basic date functions as difference between two dates, TEXT Function,DATE(year,month,day) etc...

-Custom columns has been created without any issues but when he were using a formula inside calculated column then he got the following error message: 

Troubleshooting done:

-Created a same list on my personal mysite and used the same functions, it worked without any problems...
-Compared features between my site and user's site. Found only difference i.e. publishing feature was activated on my site but wait wait....this is of no use because after deactivating the publishing feature also, i can use the same date functions.
-We have site collections created under so many domains, so i had used a site collection which belongs to different domain & still i can use the date functions without any issues...
-I had used different site collection which belongs to same domain which is used by user also, and here also i can use without any problems...

Workaround:

-Save the SharePoint list as template on which we can use the date functions without any problems.

Next step is very simple, go to the affected site collection list gallery and upload ( please refer the following steps):

-open the site collection
-site actions
-site settings
-Galleries
-List Templates

Resolution:

You just have to use ";" instead of "," it works fine without any issues..

Examples:
+Calculate the difference between two dates:

=DATEDIF([Column1]; [Column2];"d")

Please refer the below mentioned Microsoft published article which is excellent as it contains a basic functions that we can use in SharePoint.
 
http://office.microsoft.com/en-us/windows-sharepoint-services-help/examples-of-common-formulas-HA010105479.aspx?CTT=3

If you face any queries /questions regarding the above mentioned procedure/information then please let me know...

I would be more than happy to help you as well as resolves your issues. Thank you very much once again :-)

Word experience an error trying to open the file / Word has encountered a problem

Right from last few days, i am trying to explorer office 2010 which is very advanced as compare to previous office suites n thats why i am heavily testing 'Word,Excel n PowerPoint' documents which are most commonly used by users.

while testing, i had found some strange errors which causes a lot of headache if you don't find the resolution quickly.

But don't worry and say cheers :-) as i have the resolution for this which will help everybody to get rid of this.

Whenever I try to open the Word 2010 /PowerPoint 2010/Excel 2010 documents stored in the SharePoint document libraries, I get the following error.

Resolution:

Please follow the below mentioned steps that will resolves your issues:1. Run one οf the Personnel 2010 application (e.g. Word 2010).
2. Click οn File menu, аnԁ select Options.
3. In the “Options” dialog, select Trust Center іn the left pane.
4. Click οn Trust Center Settings іn the rіɡht pane.
5. Select Protected View іn the left pane οf “Trust Center” dialog.
6. Disable аnу οf аƖƖ οf the protected view options аѕ below bу unticking thе check boxes:
* Enable Protected View fοr files thаt fail substantiation
* Enable Protected View fοr files originating frοm the Internet
* Enable Protected View fοr files located іn potentially unsafe locations
* Enable Protected View fοr Outlook attachments

Please refer the below mentioned screen-shot for detailed information:

I hope the above information will helps you resolve your issues...In case of any queries/questions then please let me know.. I would be more than happy to help you as well as resolves your issues, Thanks again :-) :-)

 

DataSheet views in Sharepoint 2007 don't work with Office 2010

I have installed Office 2010 (64 bit) in my windows 7 machine and did some testing with sharepoint 2007 sites.

As list and document libraries are the most common used components in SharePoint sites so i had started my testing with these ones and found out one problem /error message which takes some time to resolved it completely.

I would like to share my resolution with all of you so that you do not have to waste your time while digging the same problem.

I went to my SharePoint 2007 site and tried to edit a custom list in datasheet view. I’ve got an above mentioned error message :

The list cannot be displayed in Datasheet view for one or more of the following Reasons

Resolution:

Various editions of Microsoft Office 2007 include SharePoint support component, which is installed by default:

-Microsoft Office
-Office Tools
-Windows SharePoint Services Support.

Specifically the “Edit in datasheet” feature is supported by the sub-component named “Microsoft Office Access Web Datasheet Component”. I went and checked out the components installed for my Office 2010 – and the various unnecessary components were marked as installed:

What you have to do:

install back Windows SharePoint Services Support for Office 2007. Below is a screen shot – I only needed this specific part of the office and nothing else:



Now the “View in Datasheet” worked for me.

If you have any queries/questions regarding the above mentioned information then please let me know, Thanks..