How to troubleshoot a damaged presentation in PowerPoint 2007 and PowerPoint 2010

You may experience unexpected behavior when you work with a Microsoft Office PowerPoint 2007 or PowerPoint 2010 presentation. This behavior may occur because the presentation is damaged. This article contains step-by-step methods to try that may help you partially restore or fully restore your presentation. 

This article is intended for a beginning to intermediate computer user.

You may find it easier to follow the steps if you print this article first.

Problem Description:

When you try to open or change a presentation that is damaged, you may experience the following symptoms:

• When you try to open a presentation, you receive one of the following error messages:

§  This is not a PowerPoint Presentation

§  PowerPoint cannot open the type of file represented by file_name .ppt

§  Part of the file is missing. 

• You receive the following types of error messages:

§  General Protection Fault

§  Illegal Instruction

§  Invalid Page Fault

§  Low system resources

§  Out of memory

Methods to determine whether you have a damaged presentation

There are several ways to help determine whether you have a damaged presentation. You can try to open the file on another computer that has PowerPoint 2007 installed to see whether the unexpected behavior occurs on the other computer. You can try to create a new file in PowerPoint and see whether the unexpected behavior occurs with the new file. This section describes how to use existing presentations and how to create a new file in PowerPoint to determine whether the presentations have the same behavior.

Method 1: Open an existing presentation

·         In PowerPoint 2007 click the Microsoft Office Button. In PowerPoint 2010 click the File menu and then click Open. 

·         Click a different presentation, and then click Open. 

Method 2: Create a new presentation

Step 1: Create the presentation

§  In PowerPoint 2007 click the Microsoft Office Button, and then click New. In PowerPoint 2010 click the File menu. 

§  In PowerPoint 2007, click Installed Templates, and then click Introducing PowerPoint 2007. In PowerPoint 2010 click the File menu, click New, click Sample templates, and click Introducing PowerPoint 2010. 

§  Click Create. This process creates a presentation based on the template. 

§  In PowerPoint 2007 click the Microsoft Office Button, and then click Save. In PowerPoint 2010 click the File menu and then click Save. 

§  Type a name for the presentation, and then click Save. 

§  Exit PowerPoint. 

Step 2: Open the new presentation

§  In PowerPoint 2007 click the Microsoft Office Button, and then click Open. In PowerPoint 2010 click the File menu, and then click Open. 

§  Click the new presentation, and then click Open.

Methods to try if you cannot open a presentation

Method 1: Drag the presentation to the PowerPoint program file icon

Windows Vista

·         Click Start, and then click Documents . 

·         In the Start Search  box, type  %programfiles%\Microsoft Office\Office12 (PowerPoint 2007), and then press ENTER. If you have PowerPoint 2010 installed type  %programfiles%\microsoft office\office14 (PowerPoint 2010), and then press ENTER. 

·         Locate the Powerpnt.exe icon in Windows Explorer. 

·         Drag the damaged presentation icon from one window to the Powerpnt.exe icon in the other window.

Windows XP

§  Click Start, and then click Run.

§  In the Open box, type %userprofile%\My Documents.

§  Click OK

§  Click Start, and then click Run. 

§  In the Open box, type %programfiles%\Microsoft Office\Office12 (PowerPoint 2007). If you have PowerPoint 2010 installed type %programfiles%\Microsoft Office\Office14 . 

§  Click OK. 

§  Locate the Powerpnt.exe icon in Windows Explorer. 

§  Drag the damaged presentation icon from one window to the Powerpnt.exe icon in the other window.   

Method 3: Try to open the presentation in PowerPoint Viewer.

Windows Vista

Step 1: Visit the PowerPoint Viewer download Web page

1.   Click Start

2.   In the Start Search box type iexplore.exe, and then press ENTER.

3.   Visit the following Microsoft Web site for PowerPoint 2007 Viewer

4.   http://www.microsoft.com/downloads/en/details.aspx?FamilyID=048dc840-14e1-467d-8dca-19d2a8fd7485 

5.   Visit the following Microsoft Web site for PowerPoint 2010 Viewer

6.   http://www.microsoft.com/downloads/en/details.aspx?FamilyID=cb9bf144-1076-4615-9951-294eeb832823 

Step 2: Install PowerPoint Viewer

1.   Click Download

2.   Click Run

3.   Click to select the Click here to accept the Microsoft Software License Terms check box, and then click Continue

4.   Click OK

If you are prompted for an administrator password or for confirmation, type the password, or click Continue

Step 3: Open the damaged presentation in PowerPoint Viewer

1.   Click Start , and then click All Programs

2.   Click Microsoft Office PowerPoint Viewer [2007/2010]

3.   Click Accept

4.   Click the damaged presentation, and then click Open

If you can open the presentation in PowerPoint Viewer 2007, the copy of PowerPoint 2007 installed on the computer may be damaged.

Workflow in SharePoint Server 2013

SharePoint Server 2013 Preview brings a major advancement to workflow: enterprise features such as fully declarative authoring, REST and Service Bus messaging, elastic scalability, and managed service reliability.

SharePoint Server 2013 Preview can use a new workflow service built on the Windows Workflow Foundation components of the .NET Framework 4.5. This new service is called Windows Azure Workflow and it is designed to play a central role in the enterprise. Processes are central to any organization and workflow is the orchestrator of processes.

Two SharePoint workflow platforms

The SharePoint 2010 Workflow platform has been carried forward to SharePoint Server 2013 Preview. All of your workflows that were built by using SharePoint Server 2010 will continue to work in SharePoint Server 2013 Preview.

In SharePoint Server 2010 the workflow engine installed automatically with the product. This continues to be the case with the SharePoint 2010 Workflow platform in SharePoint Server 2013 Preview. If you simply install SharePoint Server 2013 Preview and do not install and configure Windows Azure Workflow then you will have a nearly identical experience with building workflows as you did in SharePoint Server 2010.

The SharePoint 2013 Workflow platform only becomes available to you, and your tools, after you download and install the new Windows Azure Workflow service and configure it to communicate with your SharePoint Server 2013 Preview farm.

SharePoint Designer enhancements

SharePoint Designer 2013 Preview includes new functionality designed specifically for Windows Azure Workflow. In SharePoint Designer 2013 Preview this new platform is known as the SharePoint 2013 Workflow platform. These new features include:

- A visual workflow development experience that uses a Visio 2013 Preview add-in
- A new action that enables no-code web service calls from within a workflow
- New actions for creating a task and starting a task process
- New coordination actions that let you start a workflow built on the  SharePoint 2010 Workflow platform from a workflow built on the SharePoint 2013 Workflow platform
- A new Dictionary type
- New workflow building blocks such as Stage, Loop, and App Step

When you create a workflow in SharePoint Designer 2013 Preview, you have the option of choosing the platform on which you wish to build a workflow in the workflow creation dialog

Windows Azure Workflow capabilities

Windows Azure Workflow brings a new class of workflow to SharePoint Server 2013 Preview. Workflows built by using Windows Azure Workflow can take advantage of several new capabilities. These include enterprise features such as:

- High Density and Multi-Tenancy
- Elastic Scale
- Activity / Workflow Artifact Management
- Tracking and Monitoring
- Instance Management
- Fully Declarative Authoring
- REST and Service Bus Messaging
- Managed Service Reliability

Windows PowerShell cmdlets that manage workflow

As a SharePoint Server 2013 Preview workflow administrator you should be familiar with Windows PowerShell. After you have installed the Windows Azure Workflow service you will need to configure it to communicate with your SharePoint Server 2013 Preview farm. This pairing is accomplished by using Windows PowerShell cmdlets. Windows PowerShell is used exclusively when you manage and monitor Windows Azure Workflow.

This document could not be registered. It will not be possible to create links from other documents to this document

Problem Description:

Consider the Following situation:

You create a file or have a file that has the maximum allowed characters in the filename of that file on a Microsoft Windows 7 computer.

Note: This size limitation incudes the path to the file as well as the filename.

When you try and open the file with Microsoft Word 2003, 2007 or 2010 you get the error "This document could not be registered. It will not be possible to create links from other documents to this document" 

Probable cause:

The filename and path is too large. The maximum filename and path size is 255 characters.

Resolution:

To work around this issue the filename will have to modify to a shorter length. This issue occurs because of a 255-character limitation on creating and saving files in the Office products. Also, you receive an error message when you save or open a file if the path of the file meets the following condition for the appropriate program.

This will be applicable for word2003, word2007 as well as word2010.

If you have any queries/questions regarding the above mentioned information then please let me know.

I would be more than happy to help you as well as resolves your issues, Thank you J

Cloud Computing Bulletin

Below are some links on the Cloud Computing Bulletin for your reference.

Top 5 Mistakes to Avoid When Becoming a Cloud Superhero

To become your organization’s cloud superhero, you’ll need to evaluate the fundamental differences between available cloud offerings, their distinct advantages, disadvantages and the mistakes to avoid.

The cloud is continuing to gain popularity, but is it the right choice for all of your applications? How can you leverage the full benefits of the cloud?

This eBook will explain the top five mistakes to avoid in cloud adoption.

EBook: Download » 

Free 52-page Guide: Building a Windows Private Cloud     

An increasingly global and mobile workforce is changing the way IT needs to support the business. Worker demographics are also changing, resulting in different expectations on how IT delivers data and applications. Rather than try to meet the needs of this new business paradigm with an old computing model, many companies have found a much simpler, more flexible and secure solution: virtualize the desktop.

This 52-page guide, sponsored by HP and Intel, outlines the hardware and software needed as well as the process to create a Windows virtualized network with VMware

Ebook: Download » 

The Owner’s Manual for the Cloud

Cloud computing is this year's hot new sports car and lots of companies are kicking the tires. It's easy to understand the appeal. But with concerns about security, privacy, and compliance, enterprises are too often keeping their foot on the brake pedal.

This webinar will give you an insider's view of what you should ask for and expect, when adopting cloud services.

Register » 

Smart Cloud in 2012: Key Ways to Reap the Benefits  

Some enterprises are finding that their investment in cloud computing -particularly for email storage - can be at odds with their in-house eDiscovery strategies.

Cloud computing makes IT operations fast and nimble, but it doesn’t necessarily make electronically stored information easier to discover or legal holds easier to enforce.

Read this paper to get advice on how to evaluate cloud service providers and how to define SLAs that meet the business, legal and IT goals of your organization.

WhitePaper: Download »

   
The 2012 Cloud Checklist - Pricing, Packaging & Strategy Compared 

Running your business in the cloud has many advantages, including constant access to information and scalability.

Get this checklist and learn what you need to know if you're considering a cloud-based business model

CheckList: Download » 

Your beta software has expired. Use Add or Remove Programs in Control Panel to remove the beta software from your computer

Problem Description:

When you try to start a Microsoft Office 2010 application, you receive the following message:

Your beta software has expired. Use Add or Remove Programs in Control Panel to remove the beta software from your computer.

Probable cause:

This issue occurs because the beta version of the Office 2010 application that you are using has expired. The beta 1 and beta 2 versions of the Office 2010 applications expire on the following dates:

• 2010 Microsoft Office Beta 1: October 31, 2010 

• 2010 Microsoft Office Beta 2: November 1, 2010 

Resolution:

To resolve this issue, follow these steps to uninstall the beta Office 2010 versions from your computer before installing the release version:

For Windows 7, Windows Vista (with Service Pack 1) and Windows Server 2008:

1.  Click Start, and then click Control Panel. 

2.  Click Programs and select Programs and Features. 

3.  In the Currently installed programs list, select the beta (1 or 2) version of the Office 2010 application installed on the computer, and then click Uninstall. 

4.  When you are prompted, click yes to remove the program. 

5.  Restart the computer if you are prompted. 

For Windows XP (with Service Pack 3) and Windows Server 2003 R2:

1.  Click Start, and then click control panel. 

2.  Double-click Add or Remove Programs. 

3.  In the Currently installed programs list, select the beta (1 or 2) version of the Office 2010 application installed on the computer, and then click Remove. 

4.  When you are prompted, click yes to remove the program. 

5.  Restart the computer if you are prompted. 

When all beta versions are uninstalled, install the release version of Office 2010. For more information, visit the following Microsoft website: http://office.microsoft.com

Need to disable word breaker in the SharePoint 2010 search engine

A word breaker is a component that is used to break strings of text into individual words during the indexing and querying processes. During the indexing process, text is extracted from content items as an unbroken string of characters. Word breakers reestablish where each word in the string of characters begins and ends. Additionally, word breakers separate compound words so that users receive a query result on a portion of the original compound word and also on the individual terms that compose the compound word. Word breakers also convert numbers and dates from content items into a standard form.

Each language has a different word breaker. The indexing engine determines which word breaker to use and, if more than one language is detected, can use more than one word breaker for text that comes from a single document. If a word breaker does not exist for a particular language, the neutral word breaker is used.

Problem Description:

Need to disable word breaker in the SharePoint 2010 search engine.

Note: No such OOB feature available in SPS 2010

 

Resolution:

1)   On the SharePoint Server(s) open Registry Editor (Start -> type “Regedit” and hit enter).

2)   Point to: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Setup\ContentIndexCommon\LanguageResources\Default\Swedish

3)   Rename string WBreakerClass to e.g.: WBreakerClassOLD, WBreakerClassSWE or any other name which will remind you of the original string.

4)   Point to Edit -> New -> String Value and name it; WBreakerClass

5)   Double click this string and paste {9DAA54E8-CD95-4107-8E7F-BA3F24732D95} as Value data and click OK

6)   Close the Registry Editor

7)   Point to Start -> Administrative Tools -> Services

8)   Right click on SharePoint Server Search 14 and click on Restart

9)   Close the Services window

v  Open Central Admin and point to:

§  General Application Settings

§  Farm Search Administration

§  open the Search Service Application

§  click Content Sources from the left navigation menu

10. Click on the content source and hit Start Full Crawl

11. Wait for the Full Crawl to complete and try searching again.

Note:

You can always revert to old search behavior by renaming the string WBreakerClass to WBreakerClassOLD (or just delete it) and rename the original WBreakerClassSWE back to WBreakerClass.

Of course you have to repeat step 6 to 9.

Authentication vs. Authorization: A gereral Tip.

It is easy to confuse the mechanism of authentication with that of authorization. In many host-based systems (and even some client/server systems), the two mechanisms are performed by the same physical hardware and, in some cases, the same software.

It is important to draw the distinction between these two mechanisms, however, since they can (and, one might argue, should) be performed by separate systems.

What, then, distinguishes these two mechanisms from one another?

Authentication is the mechanism whereby systems may securely identify their users. Authentication systems provide an answers to the questions:

• Who is the user?
  
• Is the user really who he/she represents himself to be?

An authentication system may be as simple (and insecure) as a plain-text password challenging system (as found in some older PC-based FTP servers) or as complicated as the Kerberos system described elsewhere in these documents. In all cases, however, authentication systems depend on some unique bit of information known (or available) only to the individual being authenticated and the authentication system -- a shared secret. Such information may be a classical password, some physical property of the individual (fingerprint, retinal vascularization pattern, etc.), or some derived data (as in the case of so-called smartcard systems). In order to verify the identity of a user, the authenticating system typically challenges the user to provide his unique information (his password, fingerprint, etc.) -- if the authenticating system can verify that the shared secret was presented correctly, the user is considered authenticated.

Authorization, by contrast, is the mechanism by which a system determines what level of access a particular authenticated user should have to secured resources controlled by the system. For example, a database management system might be designed so as to provide certain specified individuals with the ability to retrieve information from a database but not the ability to change data stored in the datbase, while giving other individuals the ability to change data. Authorization systems provide answers to the questions:

• Is user X authorized to access resource R?
  
• Is user X authorized to perform operation P?
  
• Is user X authorized to perform operation P on resource R?

Authentication and authorization are somewhat tightly-coupled mechanisms -- authorization systems depend on secure authentication systems to ensure that users are who they claim to be and thus prevent unauthorized users from gaining access to secured resources.

Service Applications in SharePoint 2010: Continued:

Readers as promised with all of you, I am writing up in continuation with my previous article of the Services Applications in SharePoint 2010.

Microsoft SharePoint Server 2010 includes a set of service applications that you can use to share services across Web applications. In some cases, you can also share service applications across farms. You can manage service applications by using Central Administration or by using Windows PowerShell 2.0.

Below are the details on the Service Applications and the detailed study link for them.

Service application references:

Access Services:
Access Services in Microsoft SharePoint Server 2010 is a service that allows users to publish an Microsoft Access 2010 Web database to a SharePoint site. When an Access Web database is published to SharePoint Server 2010, a site is created to host the Web database, plus it moves all of the database objects and data to a SharePoint list on that site.
Access Services administration:
http://technet.microsoft.com/en-us/library/ee692394.aspx

Business Data Connectivity:
Microsoft Business Connectivity Services are administered primarily by using the Business Data Connectivity service. Administrators of Business Data Connectivity service applications can perform operations on the source of data for those applications to maintain security and ensure appropriate access to data.
Business Data Connectivity service administration (SharePoint Server 2010):
http://technet.microsoft.com/en-us/library/ee661742.aspx

Document Conversion:
Microsoft SharePoint Server 2010 supports installing document converters on the server that let users transform documents from one format to another.

Conversions can be run either from the user interface or programmatically, such as from a custom workflow. The relationship between a source document and its transformed counterpart is maintained.
Manage document conversions (SharePoint Server 2010):
http://technet.microsoft.com/en-us/library/cc770227.aspx

Excel Services:
Excel Services in Microsoft SharePoint Server 2010 provides several methods to extend the capabilities of Excel Calculation Services, customize applications and workbooks, and also allow developers to incorporate Excel Services into their solutions.Excel Services in Microsoft SharePoint Server 2010 provides the ability to connect to external data sources and refresh this data.Excel Services administration (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/ee681487.aspx

Managed Metadata Service:Managed metadata is a hierarchical collection of centrally managed terms that you can define and then use as attributes for items in Microsoft SharePoint Server 2010.
Managed metadata administration (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/ee530393.aspx

PerformancePoint
To use PerformancePoint Services in Microsoft SharePoint Server 2010, you must configure a PerformancePoint Services service application. Once you have created the service application, you must provide data access to the users. This can be done by using the unattended service account, or by configuring Kerberos delegation.
PerformancePoint Services administration (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/ee681490.aspx

Search ServiceEnterprise search administration (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/ee792877.aspx

Secure Store:
In Microsoft SharePoint Server 2010, the Secure Store Service replaces the single sign-on (SSO) feature of Microsoft Office SharePoint Server 2007. The Secure Store Service is a claims-aware authorization service that includes a secure database for storing credentials.The Secure Store Service is an authorization service that runs on an application server. The Secure Store Service provides a database that is used to store credentials. These credentials usually consist of a user identity and password, but can also contain other fields that you define. For example, SharePoint Server 2010 can use the secure store database to store and retrieve credentials for access to external data sources. The Secure Store Service provides support for storing multiple sets of credentials for multiple back-end systems.Configure the Secure Store Service (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/ee806866.aspx

State Service:
State Service is a shared service that is used by some Microsoft SharePoint Server 2010 components to store temporary data across related HTTP requests in a SQL Server database. In SharePoint Server 2010, the State Service is required by InfoPath Forms Services (including out of the box and custom workflow forms), the SharePoint Server 2010 Chart Web Part, and certain Microsoft Visio 2010 scenarios that do not use Microsoft Silverlight 3.Manage the State Service (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/ee704548.aspx

Visio Graphics Service:
The Visio Graphics Service is a Microsoft SharePoint Server 2010 service application that allows users to share and view Visio web drawings using Visio Services. The service application also enables data-connected Microsoft Visio 2010 web drawings to be refreshed and updated from different data sources.Visio Graphics Service administration (SharePoint Server 2010):
http://technet.microsoft.com/en-us/library/ee524059.aspx

User Profile Service:
User Profile Service is a shared service in Microsoft SharePoint Server 2010 that enables the creation and management of user profiles that can be accessed from multiple sites and farms. Administration of User Profile Service applications is much simpler in SharePoint Server 2010 and can be delegated to a service application administrator by the farm administrator.User Profile Service administration (SharePoint Server 2010):http://technet.microsoft.com/en-us/library/ee721050.aspx

Word cannot publish this post

Posts are an essential part of a blog. They are typically journal-like entries that contain information, ideas, and opinions. They are displayed in chronological order, starting with the most recent posts.

You can create a post on a SharePoint blog by using a Web browser, if you have permission to contribute to the Posts list. You don't need additional tools or programs to create content, add pictures, apply formatting, and insert hyperlinks. To post comments to a blog, you must have permission to contribute to the Comments list. In some cases, comments must be approved before they will appear on the site.

Problem Description:

User attempts to publish the Blog post from Word 2010 to SharePoint Blog it fails with following error message  

Word cannot publish this post

To verify the error message that you receive, press Ctrl+Shift+I. The following number is displayed in the lower-right corner of the error message dialog box:

701797

Probable Cause:

The error is due to Document opened in Compatibility Mode (.doc) format the .doc format disables the features required to publish the Document to Blog Site. While reviewing Blog Template in Word 2010 noticed some of the options were grayed out. Example: Home Page, Insert Category, Open Existing Icon. 

Following settings were configured in User workstation:   

1.   File | Options | Save | Save Files in this format | Word 97 – 2003 Document Format (*.doc)

2.   File | Options | Advanced | Scroll to Compatibility Options | Lay out this document as if created in Microsoft Word 2003

Resolution:

This is working as designed and to work around the issue user needs to switch the document format (*.docx).

If you have any queries/questions regarding the above mentioned information then please let me know.

I would be more than happy to help you as well as resolves your issues J Thank you.

Description of the Office 2010 hotfix package (Mso-x-none.msp): June 26, 2012

Issues that this hotfix package fixes

1.   When you open a protected workbook from a Microsoft SharePoint 2007 site in Microsoft Excel 2010, Excel 2010 crashes.

2.   Assume that you try to insert a picture into Microsoft Word 2010, Excel 2010 or Microsoft PowerPoint 2010 by using a URL on a computer that is running Windows XP. The URL contains the characters "_vti_bin" or "_layouts". In this situation, these characters are replaced with the characters "_sharedtemplates".
For example, assume that you open a Word 2010 document on a computer that is running Windows XP. You try to insert a picture by using a URL such as http://server/_vti_bin or http://server/_layouts. In this situation, the URL is changed to http://server/_sharedtemplates.

3.   Assume that you have a macro in Word 2010 that saves a Word document to a SharePoint library and then checks out the document.  In this situation, you receive the following error message:

6092: This document cannot be checked out.

When you try to apply a Digital Rights Management (DRM) template to restrict permissions for an Office 2010 file in an Active Directory Rights Management Services (AD RMS) environment, you receive the following error message:

An unexpected error has occurred while trying to restrict permission to your document. Contact your administrator for assistance.

This issue occurs when the following conditions are true:

·         The hotfix described in Microsoft Knowledge Base (KB) article 2584066 is installed on the computer.

·         The text ":443" appears in the URL of the service connection point (SCP) for AD RMS.

4.   2687278: (http://support.microsoft.com/kb/2687278/ )

64-bit edition of Office 2010 does not import images from TWAIN devices