21 August, 2013

Manage access requests in SharePoint 2010

‘Manage access request’ is an old mechanism which was present in MOSS2007 and with no surprise Microsoft has continued the same feature in SharePoint 2010.

Let me tell you guys that this feature is very important from so many perspectives:

§  There might be so many site collections administrators are assigned but you can specify any user or you can call as POWER USER who has the responsibility to approve the access request.

§  You can specify anybody, but make sure that he has a thorough knowledge of the functionality as it might be a threat to your site security because your site might contains some confidential documents that you don’t want to explore any third party user.

§  You are maintaining a proper channel as well as record by which to whom you are approving or whom you are giving access denied.

§  This might be a part of your governance project model also

The access request feature allows people to request access to content that they do not currently have permission to see. As a site owner, you can configure the feature to send you mail when someone requests access to a site.

Where is the location of this functionality in SharePoint 2010?

How to enable ‘manage access request’ in SharePoint 2010?

Here are the detail steps:
1.   Open the site collection on which you are working.
2.   Site actions
3.   Site settings
4.   Under ‘users and permissions’ section
5.   Site permissions
6.   Please refer the Ribbon on the top
7.   Permission tools
8.   Manage access requests
9.   Select the checkbox ‘allow request for access’ and enter the appropriate email id as per your requirements and click OK

That’s it- We are done!

If you have any queries/questions regarding the above mentioned information then please let me know, Thank you.

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Your feedback is always appreciated. I will try to reply to your queries as soon as possible- Amol Ghuge