15 June, 2012

Group Work Lists SharePoint 2010 feature

Doing some research on this new feature i.e. Group wok list which is a new enhancement in SharePoint 2010 features.
Basics/background:
Let’s mesmerize some SharePoint 2007 basics then you will come to know that such functionality was present in room and equipment reservations application template (One of the template belongs to Fabulous 40 templates provided by Microsoft).
The Room and Equipment Reservations application template helps teams manage the utilization of shared meeting rooms and equipment. The application template enables team members to identify times when specific rooms and/or equipment are available and place a reservation for a specified time.
You will find this feature under site settings-manage site features i.e. http://SharePoint2007/sites/Yousitename/_layouts/managefeatures.aspx
How to enable this feature:
·         Open the SharePoint site
·         Site actions
·         Site settings
·         Site actins-manage site features
·         Group work lists (Provided calendars with added functionality for team and resource scheduling)
·         Activate
·         That’s it-Feature will be successfully activated without any issues
What kind of changes occurred after activating that feature?
Let’s make this point very clear, whenever you will activate any site collection/site feature then some changes happened and we should be able to identify those changes. You must be wondering as what exactly I am talking about and that’s also based on this feature.
Yes-you are absolutely right, as soon as I have activated that Group work lists feature then I checked the view all site content page (http://sitename/_layouts/viewlsts.aspx )
Addition of 3 new lists:
·         Phone call Memo
·         Resources
·         Whereabouts
How to make our default calendar to use this functionality?
·         Open the calendar list
·         Settings
·         List settings
·         Title, description and navigation
·         Make this option ‘Use this calendar for Resource Reservation’ to Yes
·         Click OK
Now we can specify resources while adding a new item to the calendar list.
Note: Make sure to add the number of resources by giving proper naming conventions as per your project requirements.
How to add the new resources:
·         Open the resources list (View all site contents-List Section)
·         Add new item
Example:  Conference room10, conference room20, conference room30, Video conference, audio conference etc.
Please refer the following example in which I have an event named as ‘MVP’s Meeting’ which is scheduled on 15th June 2012, time slot: 8 AM-9:30 AM and I have allocated a resource also i.e. Conference Room 30

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves our issuesJ J
Thank you.

17 comments:

  1. how to enable out look for group work lists?

    ReplyDelete
  2. Please correct me if i am wrong...

    you mean to say- How to enable the functionality?

    - Open the SharePoint site
    - Site actions
    - Site settings
    - Site actins-manage site features
    - Group work lists (Provided calendars with added functionality for team and resource scheduling)
    - Activate

    let me know in case of any further query/questions.. Thanks for your patience





    ReplyDelete
  3. how to modify the default calendar view to show resource group along with calendar events?

    ReplyDelete
  4. Try this:

    1. Create a new Group Calendar. In the More Options select "Use this calendar for resource reservations"

    2. Once the calendar is created, go into the Calendar list settings. Click Title Description and Navigation. Set "Use this calendar for resource reservation" to no.

    3. While in the calendar list settings, Click Change new button order and default content type. Check "Reservations" and set it to the default content type.

    When you go back to the calendar it will just have the normal calendar ribbon without the buggy resource selection options. When you add a new list item, the calendar will be associated to the resource list and let you select the resources and detect their availability.

    ReplyDelete
  5. I tried this.. still not showing resource in default calendar view. It just shows events.

    ReplyDelete
  6. i have reviewed this thread and i think this can be achived by means of this: http://zepeda-mcmillan.blogspot.in/2011/03/displaying-default-resources-on-group.html

    Please check and let me know, Thank you

    ReplyDelete
  7. Thank you for sharing this man! You are a LIFE SAVER :)

    ReplyDelete
  8. Works like a charm :)

    ReplyDelete
  9. I was searching for this information and your blog is bang on target! Thank you.

    ReplyDelete
  10. Hello Amol,

    Great tips, but I'm not able to enable "Room and Equipment Reservations" feature. But I did activate the "Reservations List" from managefeatures page. Try to follow your instructions >>Site Actions>>Site Settings>> But I don't see the Group Work Lists anywhere. The only options I've under site settings are: *Modify all site settings * People and groups *Modfy navigation & *Modify pages library settings. Need your help, Thanks

    ReplyDelete
    Replies
    1. You will find that feature here-
      http://YOUR_SITE_NAME/_layouts/ManageFeatures.aspx

      You will see the Group work list

      simply activate it and thats it- you are good.

      let me know in case of any queries, thanks

      Delete
    2. Thanks, Amol still I don't see Group work list. These are the lists available on ManageFeatures page:
      *Candidate Feedback List
      *Candidate List
      *Event Planning List Instances
      *Interview Calendar List
      *Project Tracking Milestones List
      *Project Workspace Collaboration Lists
      *Requisitions List
      *Reservations List
      *Resource Types List
      *Resources List
      *Team Collaboration Lists

      Thank you

      Delete
    3. Okay. lets try to do by some different way-

      One of the PowerShell Commands is Get-Feature, this Method will list all Features installed in the SharePoint 2010 Farm.
      Example:
      Get-SPFeature | select ID, DisplayName, Scope

      When you will get the complete list, check for group work list

      Once you will get the ID then it will be very easy.

      like this-

      Enable-SPFeature –identity "ID" -URL http://site_URL

      Please check and let me know in case of any queries, thank you

      Delete
  11. Hi, ive got the feature active but the following option is greyed out: Use this calendar for Resource Reservation?. how do I enable this option?

    ReplyDelete
    Replies
    1. what kind of permission you have on the site?

      which Office version and IE version you are using?

      Delete
    2. It site collection rights, office is 2013, OS is windows 8 and IE 10. all with latest service packs. have tried it on different versions and same issue. works on a different sub sites. strangely enough its on one specific site. ive activated and deactivated the feature but still greyed out

      Delete
    3. Okay. lets try to do by some different way-

      One of the PowerShell Commands is Get-Feature, this Method will list all Features installed in the SharePoint 2010 Farm.
      Example:
      Get-SPFeature | select ID, DisplayName, Scope

      When you will get the complete list, check for group work list

      Once you will get the ID then it will be very easy.

      like this-

      Enable-SPFeature –identity "ID" -URL http://site_URL

      Please check and let me know in case of any queries, thank you.

      Delete

Your feedback is always appreciated. I will try to reply to your queries as soon as possible- Amol Ghuge

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