12 September, 2010

Item-Level Permissions:Part2

In addition to managing security for the list as a whole, you can set security on an individual list item to further refine who can access the information stored in the list. List item security is managed similar to list security, using the same concept of inheritance and permission levels.

To edit permissions on a specific list item, perform the following steps:

1. On the list page, click the Manage Permissions link in the context menu of the desired list item. You can also select the Item Permissions command from the Manage group of the List Tools - Items ribbon after selecting the desired list item.

2. On the Permissions screen, select the Stop Inheriting Permissions command from the Inheritance group on the Permission Tools – Edit ribbon.

3. On the confirmation message, click the OK button.

4. On the Permissions screen, check the box next to one or more users, and select the Edit User Permissions command from the Modify group on the Permission Tools Edit ribbon.

5. On the Edit Permissions window, select the appropriate permission levels for this user.

6. Click the OK button.

The Permissions page will refresh and display the updated user permissions. Giving users Read access to a specific list item will cause them to not see the Edit Item option in that list item’s context menu or anywhere else where it would otherwise be displayed.

Just like list security, you can grant a user access to a specific list item by selecting the GrantPermissions command from the Grant group of the Permission Tools-Edit ribbon and performing the same actions described previously to add users to a list. You can also revoke users’ access to the list item completely by checking the box next to their names and selecting the Remove User Permissions command from the Modify group. Revoking a user’s access completely will cause the list item to never
be displayed to that user when viewing the list.

Note: List item security can be applied to folders within the list by following the same steps needed for list items after selecting the Manage Permissions option in a folder’s context menu. Use this to control user permissions to groups of related list items or to hide entire folders of content from specific users or groups.

If you have any doubts or queries regarding the above mentioned information then please let me know,Thanks...


  1. Amol,
    I have a question about sharepoint 2010 list permissions.
    I have a list name public filder and many sunfolders under it, How can I grant permissions to all differnet folder under public folder.

    1. let me give me some details regarding permissions. Permissions can be applied at the site level, list level, folders as well as item level permissions.

      When you create a list then whatever the permissions which are present at the site level are automatically gets inherited at the list level, untill and unless you break it.Same thing happends with folders as well as sub folders. If your list is already carrying inherited permissions from the site level then same permissions will be passed to the folders as well as sub folders which are present underneath.

      This answers your asked question. but let me clarify some details regarding unique permissions. when you break the inheritance from any level i.e. site level / list level / folder level / item level then it is called as 'unique permissions'. If you have already break the inheritance at the list level and permission access to some previledge users then same level of access will also be passed to the folders and sub folders underneath. why ? becuase folder and nested folders are list entity and whatever changes you have applied, that will be applicable to underneath items.

      How to check?- Open then list->settings-->list settings-->permissions for this list-->and you will see a message on the top of it weather it is carrying unique permisisons or inherited permissions.

      In case of any doubts or queries regarding the mentioned information then please let me know. Thank you


Your feedback is always appreciated. I will try to reply to your queries as soon as possible- Amol Ghuge

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