Rating System in SharePoint 2010

Before I start writing on this article, I would like to highlight the name of the person who is the coordinator of this solution. He has created this solution way back in SharePoint 2007 version and now it’s upgraded to SharePoint 2010 also.

Now obviously you are thinking as what exactly I am talking about? - The name of the person is StephaneEyskens. You can take the complete reference from the following link: http://sptoolbasket2010.codeplex.com/

Let’s come back to the main point now: SharePoint 2010 has comes up with many new features as well as functionalities and Document Rating is one of them.

Displaying content based on ratings can help content readers find quality content easily. If you are a content manager or author, ratings can help you easily see which topics are considered to be more popular by the readers.

How to Enable Rating System for your Document Library?

·         Open the document library

·         Settings

·         Document Library settings

·         General settings section

·         Rating system

·         Check this option ‘Allow this item to be rated in this list’ to Yes

·         Click OK

As soon as you click ok then you can see the addition of one more column in your document library named as ‘Ratings (0-5)’

What are the other changes happened in your document library?

·         Open the document library

·         Settings

·         Document Library settings

·         Check the Columns section

·         You will see the addition of one more new column:

§  Number of Ratings

Important things to notice about this Rating functionality:

·         If you rate the document twice, thrice… then it will always overwrite the previous rating and shows the current one only.

·         The ratings control is then available on pages based on the layout. Using a page layout ensures that similar pages share some consistent elements and design.

·         If the ratings feature is enabled for your organization, a Rating Settings option will appear in the site settings for a list or library

Which Job plays an important role behind this Rating system functionality?

·         Open the central administration

·         Monitoring

·         Review Job Definitions

·         Check for this Job: User profile service application-Social Rating synchronization job

Note: The above mentioned job runs on hourly basis so if you are in hurry and wants the average of those rating system as soon as possible then click on the above job and select ‘Run Now’-that’s it.. Mission Accomplished J

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues J J

Thank you.

Exception from HRESULT: 0x80040E07

If I do any customizations/change the look and feel of the template then I usually take the proper backup and archived the structure for future purpose. This time, I took the backup (save site as template method) of Knowledgebase template (one of best template from Fantastic 40) and Uploaded the ‘Knowledge base Template’ .STP to different site collection and I can view the same under ‘Custom Tab’

Tried creating a subsite by using the uploaded template and got the below mentioned error message:

Exception from HRESULT: 0x80040E07

Troubleshoot issues with Windows SharePoint Services.

But when I checked the link: https://SharePoint2007Administrationsite/sites/amoltest/_layouts/viewlsts.aspx  

I can see that site underneath view all site content

When I browsed the system pages then they are still working fine:

https://SharePoint2007Administrationsite/sites/amoltest/AdminKB/_layouts/settings.aspx

But when I browsed this: https://SharePoint2007Administrationsite/sites/amoltest/AdminKB/_layouts/changesitemasterpage.aspx

Then I can see it does not belongs to the approved master page (see the screenshot)

Changed the option back to “Inherit site master page from parent of this site” and site opens successfully without any error messages

https://SharePoint2007Administrationsite/sites/amoltest/AdminKB/default.aspx

Happy SharePoint J

If you have any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues J J

Thank you

Document ID in sharepoint 2010

I really want to appreciate Microsoft Product Team for creating this Document ID functionality. We all know about the URL links broken problem in SharePoint 2007 when we move any document from one place to another. But this problem has been resolved now in this newer version i.e. SharePoint 2010. With the implementation of this functionality, every document will be associated with unique ID that will be consistent throughout the site collection. I will mention some common FAQ’s towards the end of this article that I have experience by means of pure testing.

How exactly it works? How to implement this on your site collection?

First important thing is you need to activate this feature by means of site collection

How to activate this feature by means of GUI (Graphical User Interface)?

·         Open the sharepoint site

·         Site actions

·         Site settings

·         Site collection administration

·         Site collection features

·         Activate this feature ‘Document ID Service’

Note: If you are not able to see the site collection administration section then make sure you are part of site collection administrators group.

How to activate this feature by means of Powershell command?

·         Open the Powershell command window

·         Execute the following command:

Enable-SPFeature –id docid –url <site collection link>

Next important step:

1)   Open the SharePoint site

2)   Site actions

3)   Site settings

4)   Site collection administration

5)   Document ID settings

6)   Make sure that this options should be checked-Assign Document IDs

Common FAQ:

-I already have document library which consist of some uploaded document but still I am not able to see the document ID’s?

-Why it is not working? If I have already activated the feature then it has to assign the document ID’s but it’s not happening

Is there any problem in terms of activation?

Here is the answer for the above questions:

After some debugging in central administration, I found out something interesting that resolves my issue JJ Happy SharePoint once againJ

·         Central administration

·         Monitoring

·         Timer Jobs

·         Review Job Definitions

·         Check the list of timer jobs carefully and you will find this:

§  Document ID Assignment job

§  Document ID Enable/Disable Job

·         Click on each job and select ‘Run Now’

·         That’s it-now you check the document library status and I can check the smile on your face J

Note: Make sure you need to enable that column by means of edit list view

How to enable this column? Very simple, follow these steps:

1.   Open the document library

2.   Settings

3.   Document Library settings

4.   Scroll towards the bottom of the page

5.   Under view-click on ‘All Documents’

6.   Select the Document ID column and Click Okay

Common FAQ’s:

1.   Does the document ID changes if I move a document from one library to another? –NO, the ID will be same across the whole site collection.

2.   Does the document ID changes If I move the document from one site collection to another site collection?-Yes, document ID will lose the preserveID functionality as soon as the document moves to site another site collection.

3.   Is this functionality applicable to custom list also? NO-applicable to only document libraries

If you have any queries/questions then please let me know. I would be more than happy to help you as well as resolves your issues J

Thank you.

Navigation link missing SharePoint 2010

Navigation plays a very important role in organizing the items by means of Global navigation and Current navigation.

By the way, FYI- Global navigation is called as Top navigation bar and Current navigation is called as quick launch.

What supposed to be done if we are not able to see the navigation link on site settings page? Don’t worry, here are complete details:

Navigation is one of the vital section which gets enabled when we activates the publishing infrastructure feature.

Now the question is, How to activate this feature?

Please refer the following steps for accurate guidance:

·         Open the SharePoint site

·         Site actions

·         Site settings

·         Site collection administration

·         Site collection features

·         Activate this feature: SharePoint Server Publishing Infrastructure

That’s it-Done, now you can see that option on site settings page.

If you have any queries/questions regarding the above mentioned information then please let me know, Thank you.

How to change site name in SharePoint 2010

I think the most common requirement for anybody is change the name of the SharePoint site. It is not necessary that the name we provide at the time of site creation will be constant throughout the whole time. Site name can be anything and varies as per the project requirements.

Please refer the following steps as how to change the site name:

·         Open the SharePoint site

·         Site actions

·         Site settings

·         Look and Feel

·         Title, Description and Icon

·         When you will open this page then you need to refer ‘Title’

·         Change the name as per your requirements and that’s it-Done J J

Note: On the same page, you will find two more sections i.e.

·         Description: Enter the description which suits your project

·         URL: you can change the logo by means of this section

If you have any queries/questions regarding the mentioned information then please let me know, Thank you.