Email Library missing – SharePoint Online / Office 365

Few days before, one of our users has reported an issue that some of the business experts wanted to use the email functionality for a document library but not able do so as the link is missing or seems to be not visible due to permissions issue!

Farm attributes:

1.    Windows 7 client

2.    SharePoint Online / Office 365

I have started my analysis towards the issue and found out that’s it’s a expected behavior. What is meant by expected, refer below for the complete explanation.

Why the option is not there?

The option is not available in Office 365 due to concerns that every document library alias will create a contact in AD, which has some security, performance and traffic related implications.

Alternative:

You can alternatively use Office 365 groups to post attachments (of course email-enabled). The attachments are either distributed to group members via email or kept in OneDrive for Business with a link sent instead.

One more forum from Microsoft’s SharePoint Online:

https://community.office365.com/en-us/f/154/p/809/321861

What it recommends:

Mail-enabled lists are not available with SharePoint Online. Mail-enabled lists create contact objects in AD. Since SharePoint Online is a multi-tenant environment, this functionality would cause a large increase in traffic, which in turn would cause performance issues for all customers.

This functionality is currently disabled due to the performance concerns, as well as security, data requirement, legal compliance and scalability concerns.

Let me know in case of any further queries/questions.

Increase list item threhsold view - SharePoint Online

Hello Guys, Good to have myself back again to this SharePoint world. It’s been a quite busy hectic time from last few months but here is my article on so called problem of threshold limits with respect to SharePoint lists.

SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own.

Everybody is aware that SharePoint lists as has certain limit to accumulate number of items so the question is - 

Can i increase list item threshold view in SharePoint online, which by default is 5000? In other words, this error message-

"The number of items in this list exceeds the list view threshold, which is 5000 items" error when you view a SharePoint Online list in Office 365 Enterprise”

Answer would be – No but there is some workaround by which we can play with this limit. 

How? Here is the way-

To work around this issue, split the items into multiple lists so that no list exceeds 5,000 items. Because you'll be unable to view the list items beyond the limit of 5,000 items, you must configure metadata-based navigation so that you can access all the list's contents.

To enable metadata-based navigation, follow the "Enable Metadata Navigation and Filtering" and "Configure Metadata Navigation" sections of the following Microsoft website: 

https://support.office.com/en-us/article/Configure-metadata-navigation-for-a-list-or-library-a8ddfcd1-a486-4e0f-b1b1-f10ca79fa9bc?CorrelationId=ea10f410-73ac-4752-87c9-4bc977dd3a1f&ui=en-US&rs=en-US&ad=US

After metadata navigation is enabled, the list's contents will become available. We recommended that you then reduce the list's contents to less than 5,000 items.

That’s it guys- above mentioned steps are enough to overcome the error message but after following the above mentioned steps, if you still have any doubts then please feel free to reach out. I would be more than happy to help you as well as resolves your issues. Happy SharePoint!

SharePoint Online Office Integration

SharePoint Online works with familiar Office applications. You can easily create Office documents and save directly to SharePoint Online, or you can coauthor documents with Microsoft Office Web Apps. Access important documents offline or from mobile devices and set document-level permissions to help protect sensitive content. With one click you can communicate in real-time with colleagues, customers, and partners from within SharePoint sites.

Some highlights of the new functionality in Microsoft Office 2010 that interoperate with SharePoint Online include:

·         Backstage View: The Microsoft Office Backstage™ view allows users to manage their documents and related data—they can create, save, and send documents; inspect documents for hidden metadata or personal information; set options such as turning on or off AutoComplete suggestions; and more.

·         PowerPoint Broadcasting: Presenters can broadcast their slide shows to people in other locations, whether or not they have PowerPoint installed.

·         Document Co-Authoring: With new co-authoring capabilities, multiple users can edit the same document, at the same time, even if they are in different locations. Users can even communicate as they work, directly from within the desktop application.

·         Outlook Alerts: Users can stay updated on changes to documents and list items on their SharePoint site by receiving notifications of changes as alerts and Really Simple Syndication (RSS).

·         Using SharePoint Workspace to Manage Documents Offline: Users can synchronize SharePoint 2010 libraries and lists to their computers with just a few clicks. They can easily update documents and lists offline, and be confident that everything will automatically synchronize to the server when they are back online.

SharePoint Online

SharePoint Online delivers SharePoint as a cloud service. It helps businesses create sites to share documents and insights and enable collaboration between colleagues, partners, and customers. People can also customize these capabilities to address specific business needs. This means that people can share ideas and expertise and find the information they want—all without the need to set up SharePoint in their organization’s data center.

Given below are some of the key features of SharePoint Online in Office 365:

Feature	Description
Storage	500 megabytes (MB) per user account
Site storage quotas	Up to 50 gigabytes (GB) per site collection
Site collections	Multiple
Total storage per tenant	Up to 1 terabyte per tenant
File upload limit	250 MB
Works with Microsoft Office 2010	Microsoft Access 2010, Microsoft Excel 2010, Microsoft InfoPath 2010, Microsoft OneNote 2010, Microsoft Outlook 2010, Microsoft PowerPoint 2010, Microsoft SharePoint Workspace 2010, Microsoft Word 2010
Browser support	Internet Explorer 7 Internet Explorer 8 Firefox 3 Safari 3.1.2 on Macintosh OS X 10.5
Mobile device support	Windows Mobile 6.5.x Nokia E series and N series devices Apple iPhone 2.0

SharePoint Online for IT pros

Get started with SharePoint Online

• 1

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Office 365 Certification

MCITP for Office 365

Recognition for your competence in cloud administration

Demonstrate your proficiency in administering Microsoft Office 365 collaboration and productivity tools. This path builds on the MCTS prerequisite.

Step	Title	Optional training	Required exam	Certification earned
1	TS: Administering Office 365	323	323
2	MCITP: Office 365 Administrator		321	MCITP for Office 365

Resources:

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